Display AP Transactions

Use the AP Transaction Inquiry (NTI) program to display invoices, credit memos, fixed expenses, payments, and discounts taken. See Road Map for work flow.

Amounts are reported in the transaction currency.

The program displays these fields for each transaction:

Field Name

Displays

Invoice no

The invoice number

Vendor no

The number of the vendor for this invoice
[***]: Vendor not on file

Tr

The transaction code:
BF: Fixed billing
BI: Billing invoice
CM: Credit memo
CP: Cash payment
DM: Debit memo

Invoice

The invoice date

Due

The due date

Discount

The discount date

GL post

 The date the transaction posted to general ledger

Disc amount

The discount taken for the invoice

Trans amount

The amount paid on the invoice

Cur

The code for the currency for this transaction

Reference

The reference for this transaction

Reg no

The GL register that included the transaction

Payment no

The check number or for an alternate payment, method/number

  1. (Optional) Click Prog opts to review your options. To change them:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Sort tab to set sort order.

    3. Click the Selection tab to select specific records.

    4. Click the Program tab to set these program specific options:

Field Name

Type / Max Length

Action / Description

Exclude all invoices and debit memos?

Optional

Select to omit invoices (BI transactions) and debit memos (DM transactions) or leave blank to include them.

Exclude payments?

Optional

Select to omit payments (CP transaction) or leave blank to include them.

Exclude credit memos?

Optional

Select to omit credit memos (CM transactions) or leave blank to include them.

Exclude fixed expenses?

Optional

Select to omit fixed expenses (BF transactions) or leave blank to include them.

Convert to currency

Optional
2 alphanumeric

Enter the currency code for which you want to display statistics or leave blank to display the currency used for the transaction.

Curr exchange date

Conditional
10 date

Select the currency exchange date or enter a date shortcut.

    1. Click Save to save these options for future use.

    2. Click OK to apply these options or click Cancel to exit without applying them.

  1. Choose the appropriate options:

To

Do This

Display information about an nvoice

Highlight the invoice and click Select or double click the line. See Display AP-Purchasing Detail by Invoice Number. Click OK to return to this program.

Review your options for this program

Click Prog opts. See step 1.

Display only the total discount and transaction amounts and subtotal amounts if you selected Subtotal? for a sort option

  1. Click Totals.

  2. Click Print totals to print the totals and subtotals, or click Exit to continue.

Print the list of transactions

Click Print. See Print an Inquiry.

Exit the program

Click Exit.