Display AP-Purchasing Detail by Invoice Number

Use the AP-Purchasing Inquiry (NDQ) program to display payment information for a receiver and purchase order line. You can also display by PO number, receiver number, payment number. See Road Map for work flow.

Note
If you accessed this program from another program, look ahead to step 3.

  1. Click Invoice.

  1. Review your options. To change them:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Selection tab to select specific records.

    3. Click the Program tab to set this program specific option:

Field Name

Type / Max Length

Action / Description

Include history?

Optional

Select to display invoices that have been moved to history with the AP Transaction Archive (NEX) program or leave blank to omit them.

    1. Click Save to save these options for future use.

    2. Click OK to apply these options or click Cancel to exit without applying them.

  1. The program displays these fields:

Field Name

Displays

Vendor no

The number of the vendor for this invoice

Invoice no

The invoice number

Tr cd

The type of transaction:
BF: Fixed billing
BI: Billing invoice
CM: Credit memo
CP: Cash payment
DM: Debit memo

Invoice date

The invoice date

Payment no

The check number or  [Payment type]/[Number] if paid by an alternate method (e.g., credit card, EFT, ACH)

Not Paid

CM adj to zero

Vd/Rev

V: Voided or R: Reversed

Receiver no

The receiver number associated with this invoice

Ln

The receiver line number

PO number

The PO number associated with this invoice

Ln

The PO line number

Vendor name

The name of the vendor for this invoice

  1. Choose the appropriate options:

To

Do This

Review your options for this program

Click Prog opts. See Set Options for Reports and Inquiries.

Print the list of invoices

Click Print. See Print an Inquiry.

Display the accounts, amounts, and surcharges for an invoice

Highlight the line and click Invoice. See Display Invoice Distributions or Display a Payment for a Vendor Not On File. Click OK to return to this program.

Display the purchase order for an invoice

Highlight the line and click Pur order. See Display a Summarized Purchase Order. Click OK to return to this program.

Display the receiver for an invoice

Highlight the line and click Receiver. See Display a Receiver. Click OK to return to this program.

Display the payment information for an invoice

Highlight the line and click Payment. See Display AP Payments. Click OK to return to this program.

Display vendor information for an invoice

Highlight the line and click Vendor. See Display Vendor Invoice Information. Click OK to return to this program.

Display all transactions for an invoice

Highlight the line and click Detail. See Display Vendor Invoices. Click OK to return to this program.

Display all payments for an invoice

Highlight the line and click All payments. See Display AP-Purchasing Detail by Payment. Click OK to return to this program.

Return to the previous screen

Click OK.

  1. Choose the appropriate options when you click OK:

To

Do This

Display information by PO number

Click Pur order. See Display AP-Purchasing Detail by PO Number.

Display information by receiver number

Click Receiver. See Display AP-Purchasing Detail by Receiver Number.

Display information by invoice number

Click Invoice. See Display AP-Purchasing Detail by Invoice Number.

Display information by payment number

Click Payment. See Display AP-Purchasing Detail by Payment.

Exit the program

Click Exit.