Display AP-Purchasing Detail by PO Number

Use the AP-Purchasing Inquiry (NDQ) program to display Use the AP-Purchasing Inquiry (NDQ) program to display payment information for a receiver and purchase order line. You can also display by receiver number, vendor invoice number, or payment number. See Road Map for work flow.

Note
If you accessed this program from another program, look ahead to step 3.

  1. Click Pur order.

  1. Review your options. To change them:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Selection tab to select specific records.

    3. Click the Program tab to set this program specific option:

Field Name

Type / Max Length

Action / Description

Include history?

Optional

Select to display invoices that have been moved to history with the AP Transaction Archive (NEX) program or leave blank to omit them.

    1. Click Save to save these options for future use.

    2. Click OK to apply these options or click Cancel to exit without applying them.

  1. The program displays these fields:

Field Name

Displays

PO number

The PO number

Ln

The PO line number

Pur br

The purchasing branch

PO date

The PO date

Receiver no

The receiver number associated with this PO

Ln

The receiver line number

Invoice no

The invoice number associated with this PO

Payment no

The check number or  [Payment type]/[Number] if paid by an alternate method (e.g., credit card, EFT, ACH)]

Not Paid

CM adj to zero

Item number

The Item number purchased

Vendor no

The vendor number that received this payment

Vendor name

The name of the vendor that received this payment

  1. Choose the appropriate options:

To

Do This

Review your options for this program

Click Prog opts. See Set Options for Reports and Inquiries.

Display invoice amounts and surcharges for the selected PO

Click Invoice. See Display Invoice Distributions or Display a Payment for a Vendor Not On File. Click OK to return to this program.

Display the purchase order for the selected PO

Click Pur order. See Display a Summarized Purchase Order. Click OK to return to this program.

Display received items and quantities for the selected PO

Click Receiver. See Display a Receiver. Click OK to return to this program.

Display payment details for the selected PO

Click Payment. See Display AP Payments. Click OK to return to this program.

Display vendor information for the selected PO

Click Vendor. See Display Vendor Invoice Information. Click OK to return to this program.

Print the list of purchase orders

Click Print. See Print an Inquiry.

Return to the previous screen

Click OK.

  1. Choose the appropriate options when you click OK:

To

Do This

Display information by PO number

Click Pur order. See Display AP-Purchasing Detail by PO Number.

Display information by receiver number

Click Receiver. See Display AP-Purchasing Detail by Receiver Number.

Display information by invoice number

Click Invoice. See Display AP-Purchasing Detail by Invoice Number.

Display information by payment number

Click Payment. See Display AP-Purchasing Detail by Payment.

Exit the program

Click Exit.