Change a Recurring Journal

Use the Recurring Journal Maintenance (GRM) program to add, change, copy, and delete a journal for a transaction that is constant in both monetary amount and frequency, like a monthly lease. See Background and Road Map for more information.

The program displays these fields:

Field Name	Displays
Jrnl name	The name of the recurring journal
Description	The description of the recurring journal
GL acct no	The GL control account number for the first sequence of the journal
Freq cd	The code that indicates how often you should post the journal: M: Monthly (on the same date every month) P: Period-end Q: Quarterly (the same date every 3 months) S: Semi-monthly (every 2 weeks) W: Weekly (every 7 days)
Amt per period	The journal total for each period; a positive amount is a debit (DR), and a negative amount is a credit (CR)
No of periods	The number of times the Recurring Journal Processing (GRP) program will post the recurring entry
Out of bal?	Y: This journal is out of balance Blank: This journal is in balance

Select the journal you want to change and click Select.
Click Modify.
Enter the correct data. See Add a Recurring Journa l for field descriptions.

If you change the Amt each period, No of periods, or Limit fields, the program prompts Calculated limit [amount] does not match actual limit [amount]. Should actual limit be set to calculated limit? Click Yes to change the Limit field or click No to retain the limit amount.

Choose the appropriate options:

To	Do This
Change a field	Click Modify.
Delete this journal	Click Delete. See Delete.
Exit without changing this journal	Click Cancel.
Make changes to journal sequences	Click Detail.
Copy an existing, expired journal	Click Reset. The program clears the Start date and Next due date fields sets the Balance to zero, and copies all other information to create a new journal from an expired journal. Use this option to reuse a journal. For example, if you set up a journal for one year (processing for 12 periods) and you want to use the same journal reference for the next year, use this option after period 12. If you attempt to reset a journal before the monetary amount limit has been reached, the program prompts Journal limit has not been reached; continue with reset? Click Yes to clear the fields and copy the journal or click No to retain the journal.
Save your changes and exit	Click OK.

Click Detail to make changes to sequences for the journal.
Select the sequence you want to change and click Select.

Click Modify.
Enter the correct data. See Add a Recurring Journal for field descriptions. Total credits must equal total debits.
Choose the appropriate options:

To	Do This
Change a field	Click Modify.
Delete this sequence	Click Delete. See Delete.
Exit without changing this sequence	Click Cancel. The program prompts Exit without updating? Click Yes to exit without saving the record or click No to retain the record with the data you entered.
Accept the data	Click OK.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another sequence	Click Add.
Delete the selected sequence	Click Delete. See Delete.
Copy the selected sequence	Click Copy. See Copy.
Display the selected sequence	Click Select.
Exit this journal	Click Exit. The program prompts Journal name. Enter another journal or leave blank to exit.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another journal	Click Add.
Delete the selected journal	Click Delete. See Delete.
Copy the selected journal	Click Copy. See Copy. Note The program clears the balance field and copies all other information from the existing journal.
Display the selected journal	Click Select.
Exit the program	Click Exit.