Receive a Purchase Order to Stock

Field Name

Type / Max Length

Action / Description

Pack slip

Required
12 alphanumeric

Scan the vendor-supplied packing slip number.

OR

Enter LOOKUP to see a list of purchase orders currently in the process of receipt.

Pur order

Required
12 alphanumeric

Scan or manually enter the purchase order number.

OR

Enter USR to see a list of users currently working on this packing slip.

OR

Enter DEL delete the packing list reference. If there is a receiver associated with the packing list you will be prompted to close the receipt. If there is no associated receiver, you are prompted to delete the packing list reference.

Item

Required
35 alphanumeric

Scan the item number

OR

(Conditional) Scan the UPC/GTIN code from the carton to verify the item number.

If the item meets any of the requirements for inspection, Inspection displays at the bottom of the screen.

If the item requires a certificate of compliance (Receiving cert reqd field maintained in Enterprise Item Maintenance - IM):

• The program prompts Cert received?; if you respond N, the received goods must be inspected before they are stocked.

• If a certificate number is required, the program prompts for the number. If a certificate number is not entered, the received goods must be inspected before they are stocked.

Notes

1. The receipt will be associated with the lines on the entered purchase order and applied to the open lines in due date sequence.

2. The item description, purchase unit of measure, inspection requirement, open quantity on the PO, special delivery information (see Demand cutoff date in RF Program Options details on this option), primary warehouse/bin location and the ABC class are displayed for information.

Qty rcvd

Required

Scan or accept the quantity to receive.

When receiving controlled items enter the quantity for each lot separately. 

When receiving a serialized item enter each consecutive range of serial numbers separately. If the serial number does not start or end with a sequential number, each serial number must be entered individually.

To

Do This

Receive a receiver number

Scan Y.

If the item is location-controlled and ready to stock, the program displays the primary warehouse and bin location. You can scan/enter the location where the item will be stocked.   

A system option (see RF Program Options) enables you to initially stock the item to a pre-defined "staging" location and then use the "Move" program to distribute the received goods to their final locations in smaller quantities. The items ABC class is displayed to assist the user in selecting a stocking  location. Typically A items are stocked for easier access as they will be retrieved more frequently.

If a this is a serialized item, the program prompts Ctrl. Scan the serial number. The program prompts for another item to scan for this receiver. Serial numbers may be sequentially assigned based on the starting sequence provided, depending on system options (see RF Program Options).

Note
If your system options (see System Options Maintenance Control Number Options) are set to have the system assign control numbers, enter AUTO when prompted for control number.

If your system is set up require the entry of an additional serial number (e.g., a MAC address or alternate serial number), you are prompted for it after the vendor's serial number is entered/scanned.

When all items for this receiver are scanned, scan Enter until the program displays Rcvr [number] and prompts Complete? Scan Y to update inventory and optionally print the receiver or N to scan another item for this receiver.

Note
Up to five users can be associated with a packing list. Only the last user to exit receives the prompt to complete the receiver.

The program prompts Pack slip. Repeat the process for the next item.

Return to edit entries

Scan N.

Abort the transaction, no updates and the program returns to the Pack slip prompt

Scan A.

You want to force inspection of the receipt.

Normal inspection guidelines for the item will always be enforced. This option is used when the receiving operator can visibly see an issue with the goods received (e.g., freight damage).

Scan I.

Use the Receiving and Inspection (IRI) program to inspect and receive items to stock.