RF Menu Programs

PowerShift applications listed on the RF menu (RFMENU) support barcode scanning radio frequency (wireless) devices to complete common transactions without being tied to a workstation system. The scanning device transmits transaction data to the corresponding programs on your desktop system so you can then run the additional required transactions. You can choose to use only those applications that are appropriate for your business operation.

While RFMENU transactions can be completed without wireless hardware, using a wireless device gives you immediate updates. Inventory is scanned as it is received, picked, adjusted or counted so that you are aware of item status changes as they occur. Scanned information is verified before it enters the system, eliminating the extra time to enter the information, correct errors, and generate output.

RF options enable streamlined input (e.g., a single scan for warehouse and bin location, directed picking, the ability to skip the of item number when a serial number is scanned). See RF Program Options.

This topic has these subtopics:

Requirements	Inventory Location Inquiry
Using Help	Order Picking and Packing
Login	Receiving
Barcode Format	Outside Services
Scanning Items	Label Printing
Physical Inventory	Messages and Prompts
Inventory Adjustments	Processing Protection
Inventory Movement

Requirements

Select your own terminal hardware to connect to the system. RF Menu supports any device that is capable of initiating a telnet session (i.e., vt100 terminal type) and has a minimum display of ¼ VGA mono or color (or 24 characters across by 16 lines in height). A *SECURE logon should be set up to run RFLOGON at sign on. The operator will then be prompted for a user ID; the user ID determines which of the RF applications the operator can run.

Each scanning device will be assigned a unique operating system user logon. User login scripts may need to be altered to allow logging in and out of the scanning device. See Setting Up Bar Code Scanners.

Using Help

Access help topics for the scanning device in the same way you access help for other programs. At a workstation system, enter RFMENU and select the transaction for which you need help. Press F1 to display help.

Login

You will be prompted when you connect with the telnet session. After login the RF MENU displays selections. You can change your output device or the terminal date before starting a transaction session.

Barcode Format

You have the option to set the option, Loc barcode format, to O for one scan; T for two scans.

If you opt for one scan, and the program prompts for the warehouse / bin location, the full combined data string may a single scan for the warehouse field and the data will be parsed as required. This allows the barcode for the location to represent both the warehouse and the bin location and reduces the number of required scans.

Scanning Items

Wherever an item number is prompted, you can scan the item number, the item's UPC number, or the item's barcode for package, master pack or pallet.

In sales order picking, you can also scan a customer's item number or customer's UPC. In purchase order receiving, you can also scan a vendor's item number, or a manufacturer's barcode.

Physical Inventory

The RF programs for physical inventory entry are Count Entry, Tag Entry and Serial/Tag Entry. Count entry is similar to Physical Count Entry (HCE) and Tag Entry is similar to Alternate Physical Count Entry (HAE). Serial/Tag Entry is allows the scan of multiple serial numbers per inventory tag. programs.

Count entry displays information about the item to be counted, including quantity, location, and stocking unit of measure. The operator is directed to the location and item to be counted. Tag entry prompts for all required entries, including sequential inventory tag numbers. Serial Tag Entry prompts for tag, item, location and a control total quantity of serialized items to be entered against the tag. The operator is prompted for each serial number, with a running total and entered control total displayed.

Select the Upd cycle on hand qty at time of count? option in the Cycle County Preparation (HCP) program if you want the system to update on hand inventory when it is counted.

Inventory Adjustments

Use the Adjustments programs to adjust on hand inventory or correct floor stock balance, or move items to floor stock. These programs are similar to the functionality provided by the Material Issues and Adjustments (IMI) program.

On Hand Adjustments
Use this program to adjust the on hand balance. The item description and current balance displays.

Move to Floor Stock
Use this program to move on hand quantities to floor stock inventory.
Move from Floor Stock
Use this program to move inventory from floor stock to on hand inventory.

Floor Stock Adjustment
Use this program to correct the floor stock count without changing the on hand balance.

Inventory Movement

Use the Inventory Movement programs to move inventory to another location. These programs are similar to the functionality provided by the Material Issues and Adjustments (IMI) program.

Change Item Location
Use this program to move an item to another location in the warehouse.
Change Item Branch
Use this program to move an item to another branch.
Move By Location
Use this program to move all items (and associated control numbers, if applicable) from one location to another.
Restock Prime
Use this program to move quantities from a non-prime location to an item's prime location.
Return from Prime
Use this program to move items from the prime location to sub-prime location.
Move Tool to Work Center
Use this program to move tools to work centers.
Move Tool to Stock
Use this program to move tools from work centers back to inventory.

Inventory Location Inquiry

Use the location inquiry applications to find our where stock is located in your warehouse. Inquiries by item and by location are available. The by item inquiry displays all control numbers for the item or the display can be limited to a particular control number. The program displays the item's description with the current on hand and floor stock balance and, if the item has a prime location (assigned in Branch Item Maintenance), the warehouse and bin location.

Order Picking and Packing

The RFMENU provides programs for sales order and transfer picking and packing:

Sales picking (directed or undirected)
Transfer picking
Tracking numbers
Sales packing
Transfer packing
Confirm vendor shipments (this program is not used if Auto confirmation of vendor shipments is selected in System Options Maintenance - Purchasing Options)

Both directed picking and non-directed picking of sales orders and transfers are supported. Box content labels and item labels can be generated as picks occur.

You have the option to scan the order number from the Sales Order Print (OP) or Transfer Print (ITP) program, or have the program display each item number for you. You can scan individual serial numbers or quickly enter a range of serial numbers by just scanning the last serial number.

You can also print barcoded labels to simplify consolidated bills of lading and print box labels to detail carton contents.

Controlled Items

If an item is controlled, only the lot or serial need to be scanned; eliminating the item number scan. Scanning a quantity is not necessary for a serial item; the program calculates the quantity from the number of items scanned.

Receiving

Purchase Orders

Use the receiving applications to scan receivers for purchase orders, manufacturing orders and branch transfers. The material handler uses these applications to scan receivers and then stock the items or place items in a temporary holding area if the receipt requires inspection or is tied to a demand order.

Up to five users can be associated with receiving items on a packing list. Only the last user to exit receives the prompt to complete the receiver.

Inspection

Inspection will be set for the purchase order receiver line if:

The PO line is flagged for inspection
The item is flagged for inspection in IMB (either Y, or Q/R if it is determined that the quantity or number of previous receipts warrants an inspection)
The item requires a certificate of compliance (the Receiving cert reqd field is maintained in Enterprise Item Maintenance - IM) and the user indicates that a certificate has not been received or fails to enter a certificate number (if required)

PO Receipts

The scanned item number is matched against the PO line item number, the PO line vendor item number, and the PO line item number’s UPC (from Item Maintenance IM).

If the item number does not match one of the above, the program checks against the VGMI file (compliant items) for manufacturers’ numbers. If the scanned item number matches a manufacturer’s barcode field, the item is checked as compliant, approved, and not expired. If these conditions are not met, the line is flagged for inspection.

Even if the item scanned does match one of the above (PO line item, PO vendor item no or UPC), the VGMI file is still read. If the item scanned has a valid manufacturer item number that is compliant, not expired, and approved, the line will be flagged for inspection (because the manufacturer item number was not scanned). If there are no valid manufacturer item numbers on file, the item is not marked for inspection.

If the RF XM Option Vendor/mfr item required? is Y and the vendor item number or the mfr item barcode is not scanned (if you scan in the item or the UPC instead), the line will be sent to inspection.

If you are doing multiple receipts for the same receiver/line, if any portion of that line is flagged for inspection, all quantities must be inspected.

Manufacturing Order Receipts

To receive a manufacturing order, use the Shop Paper Print (MSP) program with Print barcode? selected, to print a shop paper for a specific manufacturing order. Receiving the manufacturing order takes the place of Receiver Maintenance (IRC). You still have the option to inspect the item, in which case, you would use Receiving and Inspection (IRI) to inspect and receive to stock.

You can assign control numbers at the time the order is released, or assign them as they are received. If the control numbers are pre-assigned (set in Enterprise Item Maintenance [IM]), the program prompts for a location regardless if you opt to inspect and are set up for dock-to-stock receiving.

You may enter of a range of serial numbers and the range accommodates prefixes and suffixes. A serial number cannot be on file and the number range must match the quantity entered and the range logic.

Manufactured Item Receipts

This program enables you to receive manufactured items without specifying a manufacturing order. The receipt is applied against the oldest open orders. If there are no open orders, a new order can be created (see Allow new order creation from receipt).

Consignment Receipts

When receiving consignment inventory, the program checks the Vendor Price Maintenance (VMM) inspection flag or you may flag items for inspection.

You have the option to combine multiple entries against the same packing list or item number on one receiver. If you want separate receivers, just exit and answer Y to the Complete? prompt.

Branch Transfers

For branch transfers, use the Transfer Receipt application to put away stock that has been received. You must first receive the transfer using the Receiver Maintenance (IRC) program, and if inspection is required, that must also be completed in the Receiving and Inspection (IRI) program.

In the Receiver Maintenance (IRC) program, for warehouse/bin controlled items, you are required to enter the stocking location. However, only one location is prompted and it is possible that the items may end up getting stocked in a different location, or multiple locations. Transfer Receipt allows you to scan in the locations as the items are being stocked and the program adjusts any files that need to be correct if it does not match the IRC location.

Outside Services

The Outside Service application prepares a purchase order and vendor shipment to send items out for processing. It is similar to the functionality provided by the Release Outside Services (WOS) program.

Label Printing

The receiving process can optionally print labels.

For PO receipts, the following is sent to the label interface:

Receiver number
Line number
Pack quanitty
Control number (if applicable)
Warehouse (if applicable)
Bin location (if applicable)
Number of pack quantity labels

The number of labels is calculated as quantity received (in stocking units) divided by the pack qty (entered by user). Any fractional pack quantity is sent as a separate label. For example, if you received 96 units and the pack quantity is 20 the system will print 5 labels: 4 labels with the quantity of 20 and 1 with the quantity of 16.

If the pack size item varies or you need to control the label quantity, enter * as the pack quantity. The program will prompt for the pack quantity and number of labels to print until the total matches the receipt quantity.

For manufacturing receipts, the following is sent to the label interface:

Receiver number
Receiver line
Quantity received

It is assumed the receipts are by pallet or other quantity and that is the quantity to use on the label. You can also print a traveler for each pallet produced and then receive the total quantity. Carton labels can be printed and applied as a part of the manufacturing process. You have many options. Your PowerShift Support Representative can help you determine the best methodology.

Messages and Prompts

Space for messages and prompts displayed on the scanning device have a character limitation. Sometimes this limitation prevents displaying a comprehensive explanation of the issue and how to resolve the situation. Refer to these definitions for clarification.

Sales Order Picking

Message	Definition
Act error, BWMOC	Order update program could not be activated in the background. Contact your support representative for assistance.
BOL carrier not same	The carrier on the order is not the same carrier selected in the Ship via field in the Bill of Lading Maintenance (BLM) program.
BOL closed	The bill of lading has been invoiced.
BOL not created	A bill of lading has not been created.
BOL not for same cust	The customer for this bill of lading number is not the same as the customer selected in the Bill of Lading Maintenance (BLM) program. At the program prompt, BOL not for same cust, scan END and then scan DEL if you want to remove the order from the RF picking status.
BOL not found	The bill of lading number does not exist in the Bill of Lading Maintenance (BLM) program.
Box complete?	You scanned End at the line number prompt to indicate no additional content to pack in the box. Scan Y to activate the label program.
Create partial shpmnt?	There is partial picking and you are allowed partial shipment. Scan Y to create shipment.
Ctrl no does not match	This is a directed pick and the Sales: Allow override of ctrl numbers? setting in the System Options Maintenance (XM) (RF Program Options) prevents changing the control number for this item type.
Ctrl no not available	The item is found, but there is insufficient on hand inventory.
Ctrl no not found	The control number is not in the system.
Ctrl no not obligated	The control number needs to be obligated.
Ctrl no not in stock	This item or location is not in the system.
Dup shpmnt no	The shipment number already exists
Err creating wk file	Write down the error message and contact your support representative for assistance.
Error creating wrk file + error no	Write down the error message and contact your support representative for assistance.
First ctrl no not found	The first control number entered for a range is not in the system.
First ctrl no not in stk	There is no item or location record for this time.
Incomplete, no shipmnt	There is partial picking and multiple shipments are not allowed. The order remains available for complete picking.
Incorrect item	The scanned item number is not the same as the sales order line item.
Insuff qty available	The quantity is greater than on hand inventory for this item and the Manage negative Inventory setting in the System Options Maintenance (XM) (Inventory Control Options) program does not allow negative quantities for inventory.
Item not at location	There is no item at the primary warehouse location for your branch.
Invalid line no	The line number does not exist on the order.
Line picked, continue?	All lines have been picked. Scan Y to complete picking.
Missing RF files	Contact your manager or administrator.
More than picked	You entered a negative amount to reverse a picking, but you entered a quantity greater than what you originally picked.
No open lines, cont?	The picked quantity equals the line quantity. Do you want to continue with the transaction?
No stock at this branch	The quantity is greater than on hand inventory for this item at your branch.
No stock at this loc	An item and location records exists, but there is insufficient stock to fulfill the quantity to picked. The System Options Maintenance (XM) (Inventory Control Options) option for Negative inventory allowed may be set to N.
Not in branch group	The order in not in your branch group.
Oblig error + STR(BBEXCPTN)	Write down the error message and contact your support representative for assistance.
One-step order	The receiving method for this branch is set to S (direct-to-stock) in the System Options Maintenance (XM) (Purchasing Options) program.
Open shpmnt exists	There is an open shipment on this sales order, for example, the order is on a bill of lading.
Order closed	The order is cancelled, closed, or invoiced.
Order complete?	The program determines that all lines are picked or you scanned End in the line or box field.
Order in use	Another user has the sales order open.
Order not found	The order number is not found in the system.
Order on hold	The order is on manual or credit hold.
Outside date range	You entered a line number that is scheduled to be shipped in the future (outside the cutoff range in XM Options)
Over by xx% ok?	You picked more than the open quantity for this line.
Pick compl?	The program determines that all lines are picked or you scanned End at the Line or Box prompt.
Remove old label	You added additional items to a box after printing the label.
Serial no already picked	The scanned serial number has already been picked for this order.
Serial no range invalid	The quantity scanned does not equal the quantity of available control numbers in the specified range.
Set up XM options for RF	To continue, setup in the System Options Maintenance (XM) (RF Program Options) program is required.
Shpmnt creation err + STR(BBEXCPTN)	Shipment could not be created. Write down the error message and contact your support representative for assistance.

Adjustments

Message	Definition
Cannot adj configured prod	You entered a item number for a configured product. Enter a warehouse/bin controlled item.
Controlled item, invalid	The item number must be a floor stock item.
Item not at location	The scanned warehouse or bin location is not is not the system-assigned location.
Not set for whse/bin	The item does not have a warehouse bin location. Only items with an assigned location can be moved.

Location Inquiry

Message	Definition
Branch not found	The branch identifier is not in your branch group.
Item not found	The item number is not found in the system.

Physical Inventory

Message	Definition
Item is not part of cycle	The item number is not included in the cycle number prepared in the Cycle Count Preparation (HCP) program
Tag already voided	Tag number was previously voided.
Tag entered, modify or void?	You entered a tag number that has a quantity. Scan Y to change the count; scan N to accept the count; scan V to void the tag.

Receive a Purchase Order

Message	Definition
Cert received?	A certification is required on a purchase order line and not marked as received. If N, the line requires inspection.
Incorrect vendor item	The vendor item number does not match the item on the purchase order receiver line
Rcv method not "Dock"	The Receiving method selection in the System Options Maintenance (XM) program (Manufacturing Options) must be D (dock) for your branch.

Receive a Manufacturing Order or Manufactured Item

Message	Definition
Auto-assign not allowed	You entered AUTO in the Ctrl no field to auto assign the control numbers, but the Block auto-assignment of control nos? option in the System Options Maintenance (XM) program (Control Number Options), is selected.
BOM approval required	The bill of material for this parent item needs approval.
Complete, receive more?	The order has been received complete, but have the option to receive additional quantities. Enter Y to receive more. The prompt does not display for items with pre-assigned control numbers.
Comps need to be picked	The components have not been picked and the Process excess/short components option in the System Options Maintenance (XM) program (Manufacturing Options), is set to N.
Ctrl no already used	The pre-assigned serial number has already been used. There may be an issue with the status of the control number. Contact your support representative for assistance.
Ctrl no already stocked	This serial or lot number has already been received to stock.
Ctrl no length exceeded	The last portion of the control number does not contain enough characters to cover the quantity being received.
Ctrl nos not assigned	The Pre-assign ctrl no? field in Enterprise Item Maintenance (IM) is set to R and the item you're attempting to receive has not been assigned a control/serial number. Run the process for assigning this control number, and then receive the item.
Error-call support	The entered information passed all the validation, however the receiving program encountered an error. Contact your support representative for assistance.
First ctrl no not found	The first serial number scanned does not match the pre-assigned numbers for this order.
Inspection required	The item is flagged for inspection. Use the Receiving and Inspection (IRI) program to inspect the total quantity.
Match range to qty rcvd	The number of pre-assigned control numbers in the range does not match the quantity received.
Must be numeric	There is no number portion to the entry.
Must be regular mfg ord	The program can not receive a rework order.
Must match pre-assgn nos	The control numbers are pre-assigned and the scanned number does not match.
Not picked; continue?	The components have not been picked and you have the Process excess/short components option in the System Options Maintenance (XM) program (Manufacturing Options), is set to A (ask).
Order closed short	The manufacturing order status is Closed.
Order in picking	The order has not been fully picked. Use the Picking Confirmation (MPK) program to confirm picking.
Order is complete	The manufacturing order has been received and closed short by the user, preventing receipt of additional quantities.
Order received complete	The manufacturing order has been received in full and this controlled item with pre-assigned numbers can not be over-received.
Qty entered GT qty assgn	The quantity entered for controlled items with pre-assigned control numbers (plus what has already been received to stock and rejected), is greater than the quantity remaining on this order.
Qty GT on hand, cont?	The item's quantity entered is greater than the quantity in on hand inventory. Do you want to continue?
Qty rcvd must be GT 0	The quantity received must be greater than 0. If required, use the Receiver Maintenance (IRC) program to reverse a receiver.
Ser no must end numeric	The beginning serial number does not end with a number.
Run WOCS first	The pre-assign control number flag is P, and the receipt has not been processed in the Mfg Order Control Number Print Selection (WOCS) program

Receive a Branch Transfer

Message	Definition
All lines received	There are no lines on the receiver that still have an open quantity.
Ctrl no already rcvd	The scanned control number has already been received to stock.
Ctrl no not on shipment	The scanned control number was not the one shipped from the shipping branch.
Error-call support	The entered information passed all the validation, however the receiving program encountered an error. Contact your support representative for assistance.
Inspection required	The item is flagged for inspection. Use the Receiving and Inspection (IRI) program to inspect the total quantity.
Line already stocked	The scanned line number has already been received to stock.
Must be xfer receiver	The receiver was found, but it is not a branch transfer receiver.
No receiver found	The receiver number is not found.
No xfer found	The transfer number associated with this receiver is not found. You may need to contact your support representative for assistance.
Not set for whse/bin	The item entered requires a designated warehouse location.
Order fully picked	All items on sales order have been picked.
Qty entered GT qty insp	The quantity entered is greater than the quantity that passed inspection.
Qty entered GT qty rcvd	The quantity entered is greater than the quantity received for this line.
Qty must be 1 for ser no	The quantity entered is greater or less than 1 for a serialized item.
Receiver closed	The receiver's status is Closed.
Xfer line not found	The transfer line is not found.
Xfer status is closed	The transfer status is Closed or Cancelled. If the receiver is open and it should be closed or cancelled, contact your support representative for assistance.

Inventory Movement

Message	Definition
Cannot adj a WMS branch	You entered a branch that is controlled by a warehouse management system; all adjustments must be done through the WMS.
Cannot move, WMS branch	You entered a branch that is controlled by a warehouse management system; all moves must be done through the WMS.
Invalid item	The item number was not found in the item master file.
Not at this branch	The item does not have a branch record (established in Branch Item Maintenance).
Not set for whse/bin	The item is not set up as a warehouse/bin controlled item.
No prim loc for item	You are attempting to move stock from or to a primary location for an item, but no location has been set. Use Branch Item Maintenance (IMB) to set a primary warehouse/bin for the item.
Flr stk can't be moved	You are attempting to move an item marked as floor stock.
Enter positive qty	You entered a negative quantity to move.
Invalid range	An invalid range of serial numbers was scanned: the last serial number was less than the first, or the number of serial numbers in the range does not match the quantity you entered to move.
Invalid wh/bin	The warehouse map feature is active for the branch(es) involved in the move and the location entered does not exist, or is not active.
(Serial no) not in stk	A control number scanned for movement is not in stock.
(Serial no) not found	A control number scanned is not valid.
Location empty	The location you are attempting to move inventory out of is empty.
Same as from loc	The location you are trying to move to is the same as the original location.
Some items in picking	Some of the items designated for the move are already on a shipment, the move is not allowed.
Not a tool item	You scanned an item for moving to a work center or back to stock that is not a tool.
No tool detail	There is no tool crib detail information found for this item/serial number.
Invalid wrk ctr/mach	The work center/machine scanned for moving a tool is not valid.
Item not req for WC	This tool is not required for the entered work center.
Tool already in WC	The tool you selected to move to the work center has already been moved there.
No loc for wc/mach	There is no location specified for the work center/machine entered for a tool movement.

Processing Protection

The maintenance of orders that are in the picking process with the RF application is prevented for the following programs:

Sales Order Maintenance (OE)
Sales Shipment Confirmation (OC)
Sales Order Auto Processing (OAP)
Order Shipment Selection (OSS)

If you attempt to open an order while it is in the RF picking process, the message Order is being picked; no maintenance is allowed displays.