Select Outside Service Orders for Shipment

Use the Release Outside Services (WOS) program to select orders due for outside services. The program displays open manufacturing orders that have an outside service operation. When you release an outside operation, a purchase order and shipment are created. If you selected the Auto confirmation of vendor shipments option in System Options Maintenance - Purchasing Options, shipments are automatically confirmed; if not, use Vendor Shipment Confirmation or the RF version to confirm them.

Once confirmed, shipment documents are output (if set up in Document Output Parameters Maintenance). Labels for the shipped goods can also be produced in this process to simplify the receiving process when they come back from the vendor.

The program displays these fields:

Field Name	Displays
Mfg order no	The manufacturing order number associated with the service
Rel	A check mark indicates the line is selected for release
Mfg br	The manufacturing branch
Due date	The due date of the manufacturing order
Start date	The date work on the manufacturing order is scheduled to start
Parent item no	The parent item from the manufacturing order
Description	The parent item's description
Qty open	The quantity that remains to be shipped to the vendor. Normally this is the quantity completed to date for the manufacturing order, but if prior shipments have been sent to the vendor, this quantity represents what is remaining.
Qty to send	The quantity that you are shipping to the vendor
Oper seq	The operation sequence of the outside service
Oper desc 1	The first line of the 4-line operation description
Appr?	A check mark indicates that the bill of material for this item has been approved or approvals are not active; if blank, the bill is pending approval and may not be picked or have labor recorded against it
Vendor no	The vendor number associated with the outside service operation. If you need to send the item to a different vendor, see step 3 (below).
Vendor name	The name of the vendor
Dem order no	The demand order number
Dem ln	The demand order line number
New vendor	The vendor number if the vendor was changed
New vendor name	The name of the new vendor

Choose the appropriate options:

To	Do This
Review program options	Click Prog opts. See Set Options for Outside Service Order Selection.
Select/de-select a line for release	Highlight the line and click Select or double click the line. A check mark indicates the line is selected.
Display manufacturing order information	Highlight the line and click Detail. Material Usage Inquiry is displayed. Click OK to return to this program.
Display work in process information	Highlight the line and click WIP status. WIP Order Inquiry is displayed. Click OK to return to this program.
Display outside service information	Highlight the line and click Operations. Routing Inquiry is displayed. Click OK to return to this program.
Display work center information	Highlight the line and click Wrk ctr. See Work Center Inquiry. Click OK to return to this program.
Display component requirements	Highlight the line and click Component. See Component Requirements Inquiry. Click OK to return to this program.
Display demand order information	Highlight the line and click Demand. The type of demand determines what is displayed: MFG: See Material Usage Inquiry. P/O: See Display a Summarized Purchase Order. S/O: See Display a Summarized Sales Order. RMA: See Display RMA Line Detail. TRN: See Display a Branch Transfer. Click OK to return to this program.
Create purchase orders and shipments for selected orders or lines without exiting the program	Click Process orders. The program removes the orders you processed from the display.
Change the quantity	Highlight the line and click Modify. Enter the desired quantity and click OK if the entered information is correct or click Cancel.
Change the vendor	Highlight the line and click Vendor. Enter the desired vendor number or click the Lookup icon and use the standard lookup options to select one from a list. Select Do this for all? if you want to make the vendor change on all lines for this vendor. See Do this for all. Click OK if the entered information is correct or click Cancel.
Select/de-select all lines	Click All. Click All again to deselect all lines.
Exit the program	Click Exit.

Do this for all?

Do this for all? enables you to change all orders for one vendor -- including those already selected for that vendor -- to another vendor. For example, if you have already selected 15 lines for vendor 123 and on last line change the vendor to ABC and select Do this for all?, all 15 orders are changed to vendor ABC. If you select more lines for vendor 123, they will also be changed to vendor ABC. The "rule" to change from vendor 123 to ABC is retained until you either process the selected orders or exit the program.

If you inadvertently select Do this for all? or change your mind about the vendor change, you should exit the program without processing and rerun the program to select/change lines as required.

If you need to change orders for multiple vendors to a single vendor, you must make the change for each different vendor. For example, if you have orders for vendor 123 and vendor XYZ, and you want to change both to vendor ABC, you need to select one of the lines for vendor 123, change the vendor to ABC and select Do this for all? and then do the same for one of vendor XYZ's lines. Vendor changes are retained until you either process the selected orders or exit the program.