Close Manufacturing Order Costs

Use the Manufacturing Order Close (MJC) program to close costs for manufacturing orders, print the Manufacturing Order Close Register, and update the general ledger if you have inventory interfaced to the GL. See Background and Road Map for more information.

  1. Click Add. The program prompts Batch.

  2. Enter # or NEW if you want the program to assign the next available batch number, which you use to track this group of completed manufacturing orders. Use the Batch Number Setup (XBC) program to set up a batch numbering scheme.

OR

Enter a unique identifier (12 alphanumeric characters maximum) for the batch. You can do this only if the Allow manual assignment? option is selected in the Batch Number Setup program for this program.

  1. Accept the displayed date (which is your user transaction date), select a different date, or enter a date shortcut for the Trans date field

  1. Click All orders to select all completed manufacturing orders. The program prompts Batch [number] has been created.

    1. Click OK. The program displays the message Save the changes to the record?

    2. Click OK. The program displays the message All new orders for this branch/group have been added to the batch

    3. Click OK.

    AND/OR

    1. Click Orders. The program displays the message Batch [number] has been created.

    2. Click OK. The program displays the message Save the changes to the record?

    3. Click OK. The program displays the message All new orders for this branch/group have been added to the batch.

    The program displays a list of manufacturing orders eligible for closing, with these fields for each order:

Field Name

Displays

Sel

Selected: This order is selected to be closed
Blank: This order is not selected

Mfg br

The manufacturing branch that processed the order

Mfg order no

The manufacturing order number

Parent item no

The number of the item for this order

Due

The date the order was due

Completed

The date the order was completed

    1. (Optional) Click an order (not Sel) to highlight it and click Order to display the order. See Display Components on a Manufacturing Order. Click OK to return to this program.

    1. Click Sel to the left of the order you want to close.

OR

Click Range to select a range of orders to close.

      1. Enter data in one of these fields or leave all fields blank to select all orders:

Note
If you enter multiple fields, orders are selected only if they satisfy all criteria.

Field Name

Type / Max Length

Action / Description

Mfg order no

Optional

Enter the lowest order number in the range in the Beginning column and the highest order in the Ending column.

You can click the Lookup icon and use the standard lookup options to select the order from a list.

Date completed

Optional

Select the earliest date completed in the Beginning column and the latest date in the Ending column.

You can enter a date shortcut for either.

Item number

Optional

Enter the first item in the range in the Beginning column and the last in the Ending column.

You can click the Lookup icon and use the standard lookup options to select the item from a list.

Select the specified range to be closed?

Optional

Select to close orders within this range or leave blank to clear the selection of orders in this range.

The program prompts Select the specified report lines? or Clear the specified report lines?

      1. Click Yes to confirm the range, click No to change it, or click Cancel to exit without selecting a range.

  1. Choose the appropriate options:

To

Do This

Review your options for this program

Click Prog opts. See Set Options for Reports and Inquiries.

Display all orders or only selected orders

Click Selected/All.

Select a range of orders to close or not to close

Click Range. See step 4.

Close the selected orders

Click Exit.

  1. Click Register to print the Manufacturing Order Close Register.

  2. Set your options:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Program tab to set these program-specific options:

Field Name

Type / Max Length

Action / Description

Include job cost summary?

Optional

Select to print a summary of the job costs (standard cost, actual cost, variance, and percent of standard for material, outside services, labor, labor and machine overhead, adjustments, and totals) or leave blank to exclude this information.

Include stock material detail?

Optional

Select to print the components, quantities picked, standard and actual costs, and variances or leave blank to exclude this information.

Include purchase material detail?

Optional

Select to print components that were purchased specifically for an order, their quantities, and costs or leave blank to exclude this information.

Include outside services detail?

Optional

Select to print the purchase order number, quantities, and costs or leave blank to exclude this information.

Include labor/labor overhead detail?

Optional

Select to print the standard and actual hours and dollars and labor and machine overhead costs for each operation sequence or leave blank to exclude this information.

Include adjustment detail?

Optional

Select to print adjustment detail or leave blank to exclude this information.

Include component scrap detail?

Optional

Select to print component scrap detail by routing step, or leave blank to omit this information.

New page for each job?

Optional

Select to print each manufacturing order on a new page or leave blank to print them without a page break.

  1. Choose the appropriate options:

To

Do This

Review the register on your screen

Click View. See Background for a list of what displays.

Print the preview register

Click Print. See Background for a list of what prints.

Note
The register prints immediately if the option Allow device override? in the Date-Output Device Maintenance (ZE) program is not selected.

If this option is selected, the program prompts Output device. Accept the default device that displays, which is specified in the Date-Output Device Maintenance program, or enter the name of a different device.

Save these options for future use

Click Save.

Exit the program

Click Exit.

If you selected the Print GL jrnl in preview mode? runtime option in this program, the preview Interface Journal displays or prints immediately after the preview register.

The program prompts Register is complete, proceed with update?

  1. Click OK if the register is correct or click Cancel if it is not.

    If you selected the Inventory interfaced to GL? option in the System Options Maintenance (XM) program (Inventory Control Options), when you click OK the program updates the general ledger and displays the message GL journal GJ1 [number] has been created.

  2. (Conditional Click OK to acknowledge the journal number.

If you selected the Print journal after register? option for this journal in the System Options Maintenance (XM) program (GL Journal Options), the final register prints.

If you selected R for the Post from R=Register or J=Journal option for this journal in the System Options Maintenance (XM) program (GL Journal Options), the register updates the general ledger.

  1. Choose the appropriate options after the final register prints:

To

Do This

Add another batch

Click Add.

Delete the selected batch

Click Delete. See Delete.

Display the branch or branch/group for a selected batch

Click Select.

Exit the program

Click Exit.