Background: Alternate Physical Count Entry
Use the Alternate Physical Count Entry (HAE) program to enter counts from pre-printed physical inventory tags and change the count for a tag. See Road Map for work flow.
This topic has these subtopics:
Comparison with Physical Count Entry (HCE)
Enter Counts
Void a Tag
Change a Count
Comparison with Physical Count Entry (HCE)
You can use either program to enter your inventory count. The work flow is the same for both programs.
Alternate Physical Count Entry is designed to be used to enter counts from pre-printed, pre-numbered inventory tags. You can enter items and tag numbers in any order. You can also enter multiple tags for an item. Therefore, you can use separate tags for each bin location or lot number. The program totals the counts for the item for you.
The Physical Count Entry program displays items in line number order, which is not the same order as the physical inventory book or tag set printed, unless you selected Line number as the Sort option when you printed the book.
Enter Counts
At the time you create a cycle, the system captures the on hand quantity for each item in the cycle. Since there may be a time interval between when the cycle is created and when you enter counts, the on hand quantity is recaptured at count entry time. When you run the Inventory Deviation Listing (HDL) program, the listing shows the difference between the system on hand at time of count entry and the count entered.
If you do not complete your count entry in a timely manner and need to continue doing business, you should keep a record of sales order, transfer, and picking confirmations so that you can make manual adjustments when you complete your physical inventory cycle.
Void a Tag
The term void has two meanings in physical inventory programs:
You can void a tag, which means that you are not using a pre-printed tag.
When you display the list of items and tags that you have entered, you can click VOID to void a tag. The status of that tag is V.
You can void an item in a cycle, which indicates that you are not counting it.
You cannot void an item with this program. If you decide that you are not going to count an item, you need to use the Physical Count Entry (HCE) program to void that item.
Change a Count
You can use Alternate Physical Count Entry to change a count any time prior to updating. If you already printed the Inventory Deviation Listing, you must reprint it after you make a change. The Physical Inventory Update (HCU) program updates the deviations in the most recent Inventory Deviation Listing.
Note
If an item is obligated, then entered physical count cannot be less than
the obligated quantity.