Background: Physical Count Entry
Use the Physical Count Entry (HCE) program to enter the quantity you counted of each item in the physical inventory cycle and change the existing count. See Road Map for work flow.
This topic has these subtopics:
Comparison with Alternate Physical Count
Entry (HAE)
Enter the Count
Change a Count
Comparison with Alternate Physical Count Entry (HAE)
You can use either program to enter your inventory count. The work flow is the same for both programs.
Alternate Physical Count Entry is designed to be used to enter counts from pre-printed, pre-numbered inventory tags. You can enter items and tag numbers in any order. You can also enter multiple tags for an item. Therefore, you can use separate tags for each bin location or lot number. The program totals the counts for the item for you.
The Physical Count Entry program displays items in line number order, which is not the same order as the physical inventory book or tag set printed, unless you selected Line number as the Sort option when you printed the book.
Enter the Count
You should enter a count for every item in the cycle. However, there can be circumstances in which you do not. You can:
Click Void for any item that you decide not to count. Void prevents further processing and retains the item's existing on-hand balance.
Click Yes for the Set all open entries to zero? prompt. The status of all items with a status of OPEN changes to COUNTED. The count quantity is 0 (zero). You can enter a different count at a later time.
Note
Items with obligated quantities cannot be reset to zero; they are printed when run the zero exception report.
At the time you create a cycle, the system captures the on hand quantity for each item in the cycle. Since there may be a time interval between when the cycle is created and when you enter counts, the on hand quantity is recaptured at count entry time. When you run the Inventory Deviation Listing (HDL) program, the listing shows the difference between the system on hand at time of count entry and the count entered.
If you do not complete your count entry in a timely manner and need to continue doing business, you should keep a record of sales order, transfer, and picking confirmations so that you can make manual adjustments when you complete your physical inventory cycle.
Change a Count
You can use Physical Count Entry to change a count any time prior to updating. However, you cannot enter a count for an item after you click Void.
If you already printed the Inventory Deviation Listing, you must reprint it after you make a change. The Physical Inventory Update (HCU) program updates the deviations in the most recent Inventory Deviation Listing.