Background: Picking List Print

Use the Picking List Print (OPK) program to print or reprint a picking list for a specific sales or transfer shipment. See Road Map for work flow.

This topic has these subtopics:

Print or Reprint Picking Lists
Process the Print Queue
Comparison with Sales Order Print (OP)
Barcode Options
Picking Lists

Print or Reprint Picking Lists

The Picking List Print program is designed to print picking lists for individual confirmed shipments or to reprint them.

Caution
Be sure to enter Selection options for a specific order number or range, transfer number or range, or click List to enter non-sequential order numbers. If you do not, you will reprint picking lists for all sales orders or transfers in the system.

The program outputs to the device that you select for the Output device run time option. The program does not check the customer or vendor document profile and output to the devices specified in it.

Process the Print Queue

If you set up the Document Output Parameters Maintenance (TDOC) program to queue new and/or changed documents, use the Picking List Print Queue (OPKPM) program to process or maintain the queue. See Overview: Document Management System.

Comparison with Sales Order Print (OP)

Picking List Print requires that items be obligated and a shipment be created. The picking list then includes only the items on the shipment.

Alternatively, you can print a picking list with the Sales Order Print (OP) program. Sales Order Print is intended to be run before you create a shipment. The program prints line items immediately after you enter an order, whether or not you have obligated them. After you create a shipment, the program does not print line detail.

Sales Order Print is not intended to be used for orders that you enter with the One-Step Invoice Entry (RE) program. One-Step Invoice Entry creates and confirms a shipment. Therefore, Sales Order Print never prints line detail for these orders.

What if a customer orders many items, and you create more than one shipment? Suppose that the order is for 4 items. You obligate and create a shipment for lines 2 and 3.

  • Sales Order Print lists lines 1 and 4. This is because these lines are not yet on a shipment.

  • Picking List Print lists lines 2 and 3. This is because these lines are on the shipment.

Barcode Options

If you are using hand-held scanning devices in your warehouse you have the option to print barcodes on the printout for order number, line number, item number and the item's location. The barcode for the item location can be one scan that includes both the warehouse and bin, or a separate scan for each. If you opt to print the customer's item number, you can choose to print it with a barcode.

Picking Lists

Before you can print a picking list, ordered items must have been obligated and a shipment must be created. You can use these programs to perform these functions:

Function

Order types

Use these programs

Obligate items

Sales order

Sales Order Entry (OE)
Order Shipment Selection (OSS)
Sales Order Auto Processing (OAP)

Transfer

Branch Transfer Maintenance (ITM)

Create shipment

Sales order

Sales Order Entry (OE)
One-Step Invoice Entry (RE)
Order Shipment Selection (OSS)
Sales Order Auto Processing (OAP)
Sales Shipment Confirmation (OC)
Secured Confirmation (SOC)

Transfer

Branch Transfer Confirmation (ITS)
Secured Transfer Confirmation (SITS)

A picking list includes this information for each shipment if data exists:

  • Branch address, phone number, and fax number or the sales branch's logo if you entered a file name in the Header image name field for this document in the Document Output Parameters Maintenance (TDOC) program.

  • Bill-to customer number, address, and contact name

  • Ship-to address, contact name, and phone number

  • Customer contact if you selected one on the sales order

  • Destination customer number and name

  • Special instructions if you entered them

  • If this is a confirmed order or a reprint, "CONFIRMED" or "REPRINT"

  • Page number

  • Order number

  • Shipment number

  • Order date

  • The date the shipment was created

  • Customer PO number
    OR
    Reference if a transfer picking list

  • Accounts receivable terms

  • Bill to name

  • Bill of lading number, if this shipment is on a bill of lading

  • Order number in barcode format if you selected YES for the Barcode sales order number program option

  • The order type, order number, and shipment number in barcode format if you selected DOC for the Barcode sales order number program option

  • Ship via code

  • Ship via account number

  • Freight terms

  • FOB or Incoterms, if populated

  • Sales branch

The program prints this information for each line if it exists:

  • Type B header notes

  • Type B line notes

  • Line number
    Warehouse and bin location if you selected the Print by wh/bin location? program option; if the item is not warehouse/bin controlled, the program uses the Primary whse and Primary bin loc fields from the Branch Item Maintenance (IMB) program

    The line number in barcode format if you selected the Barcode line number? program option

  • Item number

    The item number in barcode format if you selected the Barcode item number? program option

  • Item description

  • Stocking unit of measure

  • Quantity to pick (quantity in picking)

  • Space to write quantity picked or quantity picked if confirmed

  • List of serial or lot numbers if you selected A for the Print control numbers program option

OR

The first control number and last control number in a range if you selected R for the Print control numbers program option

  • Warehouse; if this item is not warehouse/bin controlled, the program uses the Primary whse field from the Branch Item Maintenance (IMB) program

  • Bin location; if this item is not warehouse/bin controlled, the program uses the Primary bin loc field from the Branch Item Maintenance (IMB) program

    Line number if you selected the Print by wh/bin location? program option

    Warehouse and bin location in barcode format if you selected C for the Barcode wh/bin location. If you selected S two barcodes print on separate lines; one for warehouse and one for bin location.

  • Expected ship date

  • Customer item number, description, and engineering change level if you selected the Print customer's item number? program option, referenced this customer item number on the sales order, and these fields are entered in the Customer Item Maintenance (CIX) program

  • Item weight if you selected the Print item weight? program option: Qty to pick x Weight per UOM from the Weight per UOM field in the item's record in the Branch Item Maintenance (IMB) program

  • For a configured product, the component item number, description, order code/bypass code, sales unit of measure, quantity to pick, quantity picked or space to write quantity picked, control number, warehouse, expected ship date, and item weight, and component reference

  • Type P line notes

  • Type P header notes

  • Total estimated shipping weight: Calculated if you selected the Print item weight? program option or a space to write the total weight if you did not

  • Space to write total boxes

  • Supply branch, type, order number, and line number if you selected the Print supply info? program option and supply exists