Add a Receipt Tolerance Code

Use the Receipt Tolerance Codes Maintenance (TRTCM) program to add or change, copy, and delete codes that define the tolerance levels for over-receipts of manufacturing orders and vendor purchase orders. See Background for examples and Road Map for work flow.

The program displays existing receipt tolerance codes:

Field Name	Displays
Code	A code that identifies the receipt tolerance
Description	The description of the receipt tolerance code
Overage allowed?	A check mark indicates that the code allows over-receipts.

Choose the appropriate options:

To	Do This
Add a receipt tolerance code	Click Add. The program prompts Receipt tolerance code. Enter a unique identifier (up to 10 alphanumeric characters) for the receipt tolerance code you want to add. See step 2.
Delete a receipt tolerance code	Click Delete. See Delete.
Copy a receipt tolerance code	Click Copy. See Copy.
View or change a receipt tolerance code	Highlight a code and click Select or double click the line.
Print the list of receipt tolerance codes	Click Print. See Print.
Exit the program	Click Exit.

Enter or change data in these fields:

Field Name	Type / Max Length	Action / Description
Receipt tolerance code	Display only	Enter a description for this receipt tolerance code.
Receipt tolerance description	Required 30 alphanumeric	Enter a description for this receipt tolerance code.
Overage allowed?	Optional	If overages are not allowed, leave blank. Any receipt quantity over the quantity ordered is considered over tolerance. See Action over tolerance to choose how overages are handled. Select if you want to allow overages. Any overage is tested against the percentage, quantity, or extension tolerance range specified.
If you want to limit overages based on a percentage of the order quantity:
Percentage lower tolerance	Optional 5 numeric in the format 999.99	If the overage, as a percentage of the order quantity, is less than this value, no action is taken. This is considered the expected or acceptable overage for the item.
Percentage upper tolerance	Optional 5 numeric in the format 999.99	If the overage, as a percentage of the order quantity, is greater than this value, the receipt is over the tolerance. Action taken on overages between the lower and upper tolerances is determined by the Action within tolerance value; Action over tolerance determines what happens when an overage exceeds the upper tolerance.
If you want to limit overages based on the quantity of the over-receipt:
Quantity lower tolerance	Optional 10 numeric in the format (9999999999)	If the overage quantity (in stocking units of measure) is less than this value, no action is taken. This is considered the expected or acceptable overage for the item.
Quantity upper tolerance	Optional 10 numeric in the format (9999999999)	If the overage quantity (in stocking units of measure) is greater than this value, the receipt is over the tolerance. Action taken on overages between the lower and upper tolerances is determined by the Action within tolerance value; Action over tolerance determines what happens when an overage exceeds the upper tolerance.
If you want to limit overages based on the extended cost of the over-receipt:
Extension lower tolerance	Optional 14 numeric in the format 999999999.99	If the extended cost of the overage is less than the amount specified, no action is taken. This is considered the expected or acceptable overage for the item.
Extension upper tolerance	Optional 14 numeric in the format 999999999.99	If the extended cost of the overage is greater than the amount specified, the receipt is over the tolerance. Action taken on overages between the lower and upper tolerances is determined by the Action within tolerance value; Action over tolerance determines what happens when an overage exceeds the upper tolerance.
Action within tolerance	Conditional	Select W Warning only if you want the receiving programs to display an advisory message when the receipt is within the allowable tolerance. Select E Warning msg and email sent if you want the receiving programs to display an advisory message and send an email to the item's planner when the receipt is within the allowable tolerance. If it is a PO over-receipt and the buyer on the PO differs from the planner, the buyer is copied on the email. Select N No message to allow over-receipts below the upper tolerance with no advisory message or email.
Action over tolerance	Conditional	Select E Error, receipt not allowed if you want the receiving programs to display an error and not allow the receipt. An email is sent to the item's planner (and the buyer on the PO, if different from the planner, is copied). If the receipt is processed by an interface (MES or WMS), it is allowed but forced to inspection. An email is sent to the item's planner. If a PO over-receipt and the buyer on the PO differs from the planner, the buyer is copied on the email. Select I Receipt goes to inspection if you want to allow the receipt; it will be sent to inspection. The receiving programs display a warning that the receipt is out of tolerance and an email is sent to the item's planner. If it is a PO over-receipt and the buyer on the PO differs from the planner, the buyer is copied on the email.

Choose the appropriate options:

To	Do This
Enter or change a field	Move the cursor to the field and enter data. Click OK to accept or Cancel to abandon the change.
Delete this ship via code	Click Delete. See Delete.
Return to the list of ship via codes	Click OK. See step 1.
Exit the program	Click Exit.