Display the Vendor's Advanced Shipping Notice

When you click View ASN and then Lines in the PO Maintenance (VOE) program, you can display and add or change lines of the vendor's shipping notice.

The program displays these fields:

Field Name	Displays
Order number	The purchase order number
Sequence number	The sequence number for each bill of lading
Vendor number	The vendor's number and name for this PO or shipment

(Optional) Enter or change data in these fields:

Field Name	Type / Max Length	Action / Description
BOL number	Optional 12 alphanumeric	Accept the bill of lading number for this shipment.
BOL date	Required 10 date	Accept the displayed date on which the vendor created this bill of lading.
Pickup date	Optional 10 date	Accept the displayed date on which the carrier was scheduled to pick up the items on this bill of lading.
Arrive by	Optional 10 date	Accept the displayed date on which the carrier is to deliver the items.
HazMat?	Optional	Y: An item contains hazardous material N: No item contains hazardous material
Freight terms	Optional 3 alphanumeric	Accept the freight terms for this bill of lading.
Ship via	Optional 3 alphanumeric	Accept the code for the carrier for this shipment.
SCAC code	Optional 4 alphanumeric	Accept the Standard Carrier Alpha Code for this carrier.
Carrier	Optional 30 alphanumeric	Accept the name of the carrier.
PRO number	Required 14 alphanumeric	Accept the carrier's tracking number.
Cartons/Shipments	Optional 7 numeric	Accept the number of cartons in this shipment.
Total weight	Optional 8 numeric	Accept the weight of all items shipped.
Pallets/Shipment	Optional 7 numeric	Accept the number of pallets in this shipment.
Weight UOM	Optional	Accept the unit of measure for this shipment.

Click Lines to display the items shipped. The program displays the line number, item number, quantity ordered, and quantity shipped.
Select the line that you want to display and click Modify to change these fields:

Field Name	Type / Max Length	Action / Description
Item number	Required 24 alphanumeric	Accept the displayed item, leave blank to retrieve the item number from the purchase order, enter another item number, or click the Lookup icon and use the standard lookup options to select a number from the list.
EDI item number	Optional 32 alphanumeric	Enter the EDI number of the item on this line.
Qty ordered	Required 11 numeric in the format 99999999999.	Accept the displayed quantity, leave blank to retrieve the quantity ordered from the purchase order, or enter a different quantity.
Qty shipped	Optional 11 numeric in the format 99999999999.	Accept the displayed quantity or enter a different quantity shipped.
Pur UOM cost	Required 14 numeric in the format 999999999.99999	Accept the displayed PO cost, leave blank to retrieve the unit cost from the purchase order, or enter a different cost per unit.
Purchasing UOM	Required 4 alphanumeric	Accept the displayed purchasing unit of measure, leave blank to retrieve the UOM from the purchase order, or select a different UOM.
Total weight	Optional 9 numeric in the format 999999999.	Accept the weight for the quantity of the item on this line or enter a different weight for this line.
Tracking number	Optional 30 alphanumeric	Accept the displayed tracking number the shipper assigned to the shipment.
Item UPC code	Optional 30 alphanumeric	Enter the Universal Product Code for the item.

Choose the appropriate options:

To	Do This
Change a field	Click Modify.
Delete this line	Click Delete. Note You cannot delete a record in add mode; use Cancel.
Exit without updating the shipment line	Click Cancel.
Enter notes for the shipment line	Click Notes. See Enter Notes.
Display line information for the shipment line	Click Change no. This button appears if you add a line.
Display the shipper's website and the tracking number for this line	Click Track. Note The button displays only when a number is entered in the Tracking number field.
Accept the data and exit	Click OK.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another line	Click Add.
Delete the selected shipment line	Click Delete. See Delete.
Copy the selected shipment line	Click Copy. See Copy.
Display the selected shipment line	Click Select.
Display lines from a specific number	Click Restart. The program prompts Line number. Enter the first line you want to display or leave blank to begin the display with the first line in the file.
Print the shipment line listing	Click Print. See Print.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Exit shipment lines	Click Exit.

Choose the appropriate options when you click Exit:

To	Do This
Change a field	Click Modify.
Delete the selected shipment header	Click Delete. See Delete.
Exit without updating the shipment header	Click Cancel.
Enter or change notes for the shipment header	Click Notes. See Enter Notes or Change Notes.
Display line information for the shipment line	Click Change no. This button appears if you add a line.
Display shipment lines	Click Lines.
Exit this advanced shipping notice header	Click OK.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add a shipment header	Click Add.
Delete the selected shipment header	Click Delete. See Delete.
Copy the selected shipment header	Click Copy. See Copy.
Display details of a selected shipment header	Click Select.
Display shipment headers from a specific sequence number	Click Restart. The program prompts Sequence number. Enter the first sequence you want to display or leave blank to begin the display with the first record in the file.
Print the shipment header listing	Click Print. See Print.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Exit advanced shipping notices	Click Exit.

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