Add an AP Payment Method Code

Use the AP Payment Method Codes Maintenance (TAPM) program to add, change, copy, and delete payment method codes to use when paying vendors in accounts payable programs. See Background and Road Map for more information.

  1. Click Add if codes exist. The program prompts Payment method.

  2. Enter a unique identifier (2 alphanumeric characters maximum) for the payment method code that you want to create.

  3. Enter data in these fields:

Field Name

Type / Max Length

Action / Description

Description

Required
35 alphanumeric

Enter a description for this payment method. This description displays to there right of the code when users select a code for the Payment method field in the Vendor Maintenance (VM), AP Invoice Entry (NE), and Vendor Invoice Payments (NC) programs.

Payment batch

Required
12 alphanumeric

Select a batch type to use for payments of this type.

The clerk selects this batch for this payment type in the Payment batch field in the Vendor Invoice Payments (NC) program.

Use the Payment Method Batch Maintenance (TAPMB) program to set up payment method batches.

For credit card and electronic transfer fund payments, the AP Invoice Entry (NE) program automatically creates this payment batch. Then in Vendor Invoice Payments, the clerk only needs to print the Cash Requirements Report.

Vendor number

Optional
10 alphanumeric

For a credit card or electronic funds transfer, enter the vendor's number or click the Lookup icon and use the standard lookup options to select the vendor from a list or leave blank if you do not want to use this feature.

When you run the AP Payment Register (NCR) program on a system-created batch or for this type of alternate payment, the program creates an invoice for this vendor. The next time you run the Vendor Invoice Payments (NC) program, you will be able to select that invoice for payment. Be aware that each system-created invoice will be for the amount of a vendor purchase and not the total amount you owe the credit card company.

  1. Choose the appropriate options:

To

Do This

Accept the data and enter another code

Click OK. The program prompts Payment method. Enter another code or leave blank to exit without creating a new code.

Exit without creating this code

Click Cancel.

Update the program record

Click Apply.

Delete a saved record

Click Delete. See Delete.

  1. Choose the appropriate options when you click OK or Cancel:

To

Do This

Add another payment method

Click Add.

Delete the selected payment method

Click Delete. See Delete.

Copy the selected payment method

Click Copy. See Copy.

Display the selected payment method

Click Select.

Print the payment methods listing

Click Print. See Print.

Exit the program

Click Exit.