Background: AP Payment Method Codes Maintenance
Use the AP Payment Method Codes Maintenance (TAPM) program to add, change, copy, and delete payment method codes to use when paying vendors in accounts payable programs. See Road Map for work flow.
This topic has these subtopics:
Payment Methods
Payment Method Batches
Invoice Creation
Comparison with AR Payment Codes Maintenance (TPMM)
Payment Methods
You decide the types of payments that are applicable to your business. The Check Print (NCP) program requires the CK payment method.
If you routinely use one of these payment methods to pay a vendor, you should select that method in the Payment method field of the vendor's record in the Vendor Maintenance (VM) program. Then the Payment method field in the AP Invoice Entry (NE) program defaults to this method. When you print the AP Invoice Register, the program creates a batch for that payment method.
When you click Alternate in the Vendor Invoice Payments (NC) program, you can select the method. This allows you to make a credit card, EFT, ACH and other non-check payments.
Payment Method Batches
You must select a payment method batch in the Payment batch field. You set up payment method batches in the Payment Method Batch Maintenance (TAPMB) program. In the Vendor Invoice Payments (NC) program, you select a payment batch, which determines the organization and account numbers for cash and discounts used for the invoices you pay in that batch.
Invoice Creation
If you enter or select a vendor in the Vendor number field, the AP Payment Register (NCR) program creates an invoice for that vendor when you process a system-created batch. The next time you run the Vendor Invoice Payments (NC) program, you will be able to select that invoice for payment. Be aware that each system-created invoice will be for the amount of the vendor purchase and not the total amount you owe the credit card company. If you do not want to use this feature, leave the Vendor number field blank.
Comparison with AR Payment Codes Maintenance (TPMM)
You can set up codes that are similar to the codes you set up in the AR Payment Method Codes Maintenance (TPMM) program. However, the codes in that program are methods to receive payments; these are methods to make payments.