Partially Receive a Purchase Order

When you leave the Receive complete? field blank in the Receiver Maintenance (IRC), you can receive selected lines or a quantity that is different from the quantity open on the purchase order line.

The program displays the PO number and vendor, followed by these fields for each purchase order line:

Field Name	Displays
Ln	The purchase order line number
Sel	Selected: This PO line is selected to be received Blank: It is not selected
Insp?	Selected: This PO line requires inspection Blank: This PO line does not require inspection
Item no	The item number on the line
Description	The item description
Pur UOM	The purchasing unit of measure
Pur qty ord	The quantity ordered in the purchasing unit of measure
Pur qty rcvd	The quantity that will be received when you click OK
Qty to receive	The quantity to be received in the purchasing unit of measure
Rcv cert?	Whether this item requires a certificate of compliance (determined by the setting of the Receiving cert reqd field in Enterprise Item Maintenance): N = A certificate of compliance is not required Y = Certification documentation is required C = A certificate number must be entered
M/L	Indicates with the PO line is for material or labor (i.e., a purchased service)
Demand order	The source of the demand for this PO line
Stk UOM	The unit of measure you stock the item in
Due in stock	The date the item is due in stock from the PO line (i.e., the date promised plus the item's put-away lead time)

Choose the appropriate option:

To	Do This
Review your options for this program	Click Prog opts. This button is available only if you can set options for this program.
Select/de-select a PO line	Highlight a line and click Select or double click the line. A check mark in the Sel column indicates the line is selected for receipt. Click Select again to de-select the line; the quantity to receive is cleared. Note User options set by your System Administrator determine program behavior when a line is selected. See Modify. If this item requires a certificate of compliance, the program prompts appropriately. Note If certification is required and you receive the item without it, the receiver line is forced to inspection. When you select a line, the Qty to receive defaults to the open quantity. See Modify to receive a different quantity.
Go a related program	Highlight a line and click Jump. See Jump.
Display the purchase order	Highlight a line and click Order. See Display a Summarized Purchase Order. Click OK to return to this program.
Change the quantity to receive or close a PO line	Highlight a line and click Modify. The program prompts Enter qty to receive. Enter or change the quantity as required. You may also be prompted to close the PO line (i.e., if the Allow PO line close during receipt? system option is selected). Click OK if your entries are correct or click Cancel to leave the line unchanged. If this item requires a certificate of compliance, the program prompts appropriately. Note If certification is required and you receive the item without it, the receiver line is forced to inspection. The program displays a message if you attempt to receive more than the open quantity. The item's receipt tolerance (maintained in Branch Item Maintenance) determines the action that is taken. See Receipt Tolerance Codes Maintenance for a discussion of possible actions.
Select/de-select all lines	Highlight a line and click All. If any item requires a certificate of compliance when you select all lines, the program prompts appropriately. Note If certification is required and you receive the item without it, the receiver line is forced to inspection.
Receive selected lines (the Qty to receive column displays the quantity you are receiving)	Click OK. The program assigns a receiver number. Received items that do not require inspection are either stocked or staged to be put away by Receiving and Inspection based on the receiving method selected for your system. If any of the items received are stocked in multiple locations or have control numbers (specified in Enterprise Item Maintenance), you are prompted to enter stocking location and/or lot/serial numbers as required. See Enter Control Information.