Enter Vendor Contacts

Use the Vendor Contact Maintenance (VLM) program to enter, change, copy, and delete contacts for a vendor. See Road Map for work flow.

Note
If you accessed this program from another program, skip step 1.

Enter the vendor's number or click the Lookup icon and use the standard lookup options to select the vendor from a list.
Click Add if contacts exist. The program prompts Contact name.
Enter the name of the person the vendor has given you as a contact.

The program prompts Default address information from vendor record?

Click Yes to use the vendor's address, phone number, and email address from the Vendor Maintenance (VM) program or click No to enter a different address.
Enter data in these fields:

Field Name	Type / Max Length	Action / Description
Title	Optional 25 alphanumeric	Enter the title of this contact (for example, President, General Manager, Office Manager, or Buyer).
Ship-to	Optional 10 alphanumeric	Enter or lookup a vendor ship to number.
Address 1 and 2	Optional 64 alphanumeric	Accept the displayed street address or enter a different address.
City	Optional 25 alphanumeric	Accept the displayed city or enter a different city if this contact is in another city.
State	Optional 4 alphanumeric	Accept the displayed state or select a different state if this contact is in another state.
Postal code	Optional 15 alphanumeric	Accept the displayed postal or zip code or enter a different postal code if this contact has another code.
Country	Optional 4 alphanumeric	Accept the displayed country or select a different country if this contact is in another country.
Phone number 1	Optional 20 alphanumeric	Accept the displayed phone number or enter a different phone number for this contact. Hint! Click the telephone receiver icon adjacent to the field to call the contact.
Phone ext 1	Optional 5 alphanumeric	Enter the telephone extension for this contact.
Phone number 2	Optional 20 alphanumeric	Enter an alternate phone number (for example, a cell phone number) for this contact.
Phone ext 2	Optional 5 alphanumeric	Enter an alternate telephone extension for this contact.
Fax number 1	Optional 20 alphanumeric	Accept the displayed fax number or enter a different fax number for this contact.
Fax number 2	Optional 20 alphanumeric	Enter an alternate fax number for this contact.
Email address	Optional 128 alphanumeric	Accept the displayed email address or enter a different email address for this contact. Hint! Click the envelope icon adjacent to the field to launch an email to the contact.
Mobile phone 1	Optional 20 alphanumeric	Enter a mobile phone number for this contact.
Mobile phone 2	Optional 20 alphanumeric	Enter a secondary mobile phone number for this contact.
Department	Optional 40 alphanumeric	Enter the department associated with this contact.
Label code 1 - 10	Optional 10 alphanumeric	Select label codes that apply to this contact. Each label code represents a different mailing list. For example, you can have mailing lists for specific job functions or for mailing types.

Choose the appropriate options:

To	Do This
Accept the data and enter another contact or exit	Click OK. The program prompts Contact name. Enter another name or leave blank and press enter to return to the list of contacts.
Exit without adding this contact	Click Cancel. The program prompts Contact name. Enter another name or leave blank to exit.
Save the displayed data and remain on the same screen	Click Apply.
Delete the displayed record	Click Delete.
Display additional fields	Click Other info.
Enter notes for this contact	Click Notes. See Enter Notes.
Enter data in custom fields your company uses	Click User. See Enter Data in User or Shadow File Fields. Note This button displays only if you have set up user-defined fields for this program in the User Fields Maintenance (XMO) program.
Exit the program	Click Exit.