Print the PO Receipt Register

Use the PO Receipt Register (VRJ) program to print a list of received purchase orders and update them to the general ledger if you have inventory interfaced to the GL. See Background, Overview: Interfacing Inventory to GL, and Road Map for more information.

  1. Click Add. The program prompts Batch.

  2. Enter NEW or # if you want the program to assign the next available batch number, which you use to track this group of received purchase orders. Use the Batch Number Setup (XBC) program to set up a batch numbering scheme.

    OR

    Enter a unique identifier (12 alphanumeric characters maximum) for the batch you want to create. You can do this only if you selected the Allow manual assignment? option in Batch Number Setup for this program.

  3. Accept the displayed branch group, enter your branch, or click the Lookup icon. If Allow br grp ovrd? is selected in your record in the User Maintenance (UIM) program, you can click Group to select a branch group from a list. If Allow br grp ovrd? is not selected, you can only select a branch.

  4. Click All receivers to select all received purchase orders. The program prompts Batch [number] has been created.

    1. Click OK. The program displays the message All new receivers for this branch/group have been added to the batch.

    2. Click Close.

OR

Click Receivers to select specific receivers. The program prompts Batch [number] has been created.

    1. Click OK.

    2. Click Sel to the left of the receivers you want to include on this register. See Select PO Receivers for Register.

    3. Click Exit.

  1. Click Register.

  2. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

  3. Choose the appropriate options:

To

Do This

Review the preview register on your screen

Click View. See Background for a list of what displays.

Print the preview register

Click Print. See Background for a list of what prints.

Note
The preview register prints immediately if the option Allow device override? in the Date-Output Device Maintenance (ZE) program is not selected.

If this option is selected, the program prompts Output device. Accept the default device that displays, which is specified in the Date-Output Device Maintenance program, or enter the name of a different device.

Save these options for future use

Click Save.

Exit the program

Click Exit.

If you selected the Print GL jrnl in preview mode? runtime option in this program, the preview Interface Journal displays or prints immediately after the preview register.

The program prompts Register is complete, proceed with update?

  1. Click OK if the register is correct or click Cancel if it is not.

    If you selected the Inventory interfaced to GL? option in the System Options Maintenance (XM) program (Inventory Control Options), when you click OK the program updates the general ledger and displays the message GL journal GJW [number] has been created.

  2. (Conditional) Click OK to acknowledge the journal number.

If you selected the Print journal after register? option for this journal in the System Options Maintenance (XM) program (GL Journal Options), the final register prints.

If you selected R for the Post from R=Register or J=Journal option for this journal in the System Options Maintenance (XM) program (GL Journal Options), the register updates the general ledger.

  1. Enter another batch or leave the field blank to exit.

  2. Choose the appropriate options:

To

Do This

Add another batch

Click Add.

Delete the selected batch

Click Delete. See Delete.

Display the selected batch

Click Select.

Exit the program

Click Exit.