Select Checks and Deposits to Clear

Use the Bank Reconciliation (NBC) program to set up a cash account for reconciliation, enter bank statement transactions, select checks and deposits to clear, and print the Bank Reconciliation Register and clear transactions. See Background and Road Map for more information.

Select the GL org code and account number that you want to reconcile and click Select.
Enter the data in these fields:

Field Name	Type / Max Length	Action / Description
Passbook number	Optional 14 alphanumeric	Accept the displayed passbook number for the account or enter a different number.
Statement date	Optional 10 date	Select the date on the bank statement or enter a date shortcut. If no date is entered, the program uses the system's terminal date.

The program also displays these fields:

Field Name	Displays
Bank org code	The GL organization code for the paying organization
Bank account no	The GL account number for the bank cash account
Starting balance	Last month's bank statement balance The Bank Reconciliation Register updates this field.
Transactions total	The sum of interest, service charges, and miscellaneous transactions for the current month
Cleared checks sum	The sum of the checks selected for reconciliation in this program
Cleared deposits sum	The sum of the deposits selected for reconciliation in this program
Statement balance	A running balance for the current month This balance changes as you select checks and deposits or enter interest, service charges, and miscellaneous transactions.
Last statement date	The date of the last statement

Click Cleared items.

The program displays these fields:

Field Name	Displays
Cleared checks	The total amount of the checks you have selected
Cleared deposits	The total amount of the deposits you have selected
Sel	Selected: This transaction is selected to be cleared Blank: It is not selected
Source	A/P: Check or alternate payment A/R: Deposit
Check/Dep no	The number of the check, alternate payment, or deposit
Check/Dep	The date of the check, alternate payment, or deposit
Check/Dep amount	The transaction amount
Reconciliation	S: Previously selected for reconciliation, but the register has not been run V: Check was voided

Click Sel to the left of the check or deposit you want to select for reconciliation.

Click Range to select a range of consecutively numbered checks or deposits.

Enter data in these fields:

Field Name	Type / Max Length	Action / Description
Enter beginning source	Optional 3 alphanumeric	Enter A/P to begin with a range of checks, A/R to limit the range to deposits, or leave blank to select both check and deposit numbers.
Beginning check or deposit	Required 15 alphanumeric	Enter the number of the first check or deposit you want to select.
Enter ending source	Optional 3 alphanumeric	Enter A/P to limit the range to checks, A/R to limit the range to deposits, or leave blank to select both check and deposit numbers.
Ending check or deposit	Required 15 alphanumeric	Enter the number of the last check or deposit you want to select.

1. Choose the appropriate options:

To	Do This
Change a field	Click Modify.
Exit without selecting this range of checks or deposits	Click Cancel.
Accept the range	Click OK.

(Optional) Click the check or alternate payment (not Sel) to highlight it and then click Detail to display information about it. See Display AP-Purchasing Detail by Check Number. Click OK to return to this program.
Choose the appropriate options:

To	Do This
Review your options for this program	Click Prog opts. See Set Options for Reports and Inquiries.
Display all checks or only selected checks	Click Selected/All.
Enter a range of checks or deposits to reconcile	Click Range. See step 5.
Print the transaction listing	Click Print all. See Print an Inquiry
Exit transaction selection	Click Exit.

When you click Exit, click Register to print the Bank Reconciliation Register or choose the appropriate options:

To	Do This
Print the Bank Reconciliation Register	Click Register. See Print the Bank Reconciliation Register.
Accept the data	Click OK.
Exit without saving changes to header fields	Click Cancel.
Update the record	Click Apply.
Delete this reconciliation	Click Delete. See Delete.
Enter or change notes	Click Notes. See Enter Notes or Change Notes.
Enter a deposit, interest, bank charge, or miscellaneous charge	Click Transactions. See Enter Bank Statement Transactions.
Select checks, alternate payments, and deposits to reconcile	Click Cleared items.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another organization and account	Click Add.
Delete the selected organization and account	Click Delete. See Delete.
Copy the selected organization and account	Click Copy. See Copy.
Display the selected organization and account	Click Select.
Print the organization and account listing	Click Print. See Print.
Exit the program	Click Exit.