Enter AP Payments for Bank Reconciliation

Use the AP Installation Payment Entry (NBN) program to enter AP payments and deposits when you begin using the bank reconciliation system. This program allows entry of outstanding payments and deposits into the bank reconciliation file without updating any other files. You use this program at installation time and usually not again. See Road Map for work flow.

Enter data in these fields:

Field Name	Type / Max Length	Action / Description
Bank org code	Required 2 alphanumeric	Select the organization code for the bank account you want to reconcile.
Bank account no	Required 10 alphanumeric	Enter the GL account number or click the Lookup icon and use the standard lookup options to select the account from a list.

The program displays these fields listing previously entered payments/deposits:

Field Name	Displays
Source	A/P: Payment A/R: Deposit
Payment/Deposit no	The entered payment or deposit number
Pmt/Dep date	The date of the payment or deposit
Payment/Deposit amount	The amount of the payment or deposit

Click Add. Enter data in these fields:

Field Name	Type / Max Length	Action / Description
Payment source	Required 3 alphanumeric	Accept A/P for a check/payment or enter A/R for a deposit.
Payment/Deposit number	Required 8 alphanumeric	Enter the check number or other identifier for the check or deposit.

Click OK. Enter data in these fields:

Field Name	Type / Max Length	Action / Description
Payment/Deposit date	Required 10 date	Select the payment/deposit date or enter a date shortcut.
Payment/Deposit amount	Required 14 numeric in the format 999999999999.99	Enter the total amount of the payment or deposit.

Choose the appropriate options:

To	Do This
Change a field	Move the cursor to the field, enter the correct data and click Apply.
Exit without completing this check	Click Cancel. The program prompts Check source and Check number. Enter another check or leave the fields blank to exit.
Accept the data and exit	Click OK. The program prompts Check source and Check number. Enter another check or leave the fields blank to exit.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another check	Click Add.
Delete the selected check	Click Delete. See Delete.
Copy the selected check	Click Copy. See Copy.
Display the selected check	Click Select.
Display records from a specific record	Click Restart. The program prompts for specific data based on your sort options. Enter the data for the first record you want to display or leave blank to begin the display with the first record in the file.
Print the check listing	Click Print. See Print.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Sort by date or check number	Click Sort options. Click a sort order or click Cancel to end this action.
Exit the program	Click Exit.

Choose the appropriate options when you click Exit:

To	Do This
Display the selected record	Click OK.
Display the previous record in the file	Click Prev.
Display the next record in the file	Click Next.
Exit the program	Click Exit.