Print Checks

Use the Check Print (NCP) program to print and reprint a batch of checks. See Check Printing Setup, Background and Road Map for more information.

The program displays these fields:

Field Name

Displays

Batch

The batch number

Curr

The currency for this batch

Cash org

The cash organization code

Cash acct no

The cash account number

Pmt batch

The description of the payment batch code (maintained in Payment Method Batch Maintenance - TAPMB)

User

The user that created the batch

Date/time

The date and time the batch was entered

Payments selected

The total payments for the batch

Sts

The status of the batch:

Status	Description
C	The Cash Requirements Report printed; this batch is ready for check printing.
F	This batch of checks printed; this batch is ready to be updated with the AP Payment Register (NCR) program.
R	At least one check printed; you cannot maintain this batch with the Vendor Payments (NC) program.

Description

Description of the status code

Select the batch with a C status and click Select.
Set your options:
1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.
2. Click the Sort tab to set sort order.
  
  Note
  If you select 1 for the Name Sort option, the program alphabetizes by the first word for the payee.
3. Click the Program tab to set this program-specific option:

Field Name

Type / Max Length

Action / Description

Print zero balance checks?

Optional

Select if you want to print checks that have a balance of zero or leave blank if you do not.

If you do not select this option, the program sets the check number to NOT WRITTEN so that you know for future reference that you did not print a check.

If you do not select this option, the Check Print program sets the batch status to F. You can then run the AP Payment Register (NCR) for the batch.

Choose the appropriate options:

To	Do This
Print the checks	Click Print. Note If the option Allow device override? in the Date-Output Device Maintenance (ZE) program is selected, the program prompts Output device. Accept the default device that displays, which is specified in the Date-Output Device Maintenance program, or enter the name of a different device.
Save these options for future use	Click Save.
Exit the program	Click Exit.

When you click Print, the program prompts Print line-up test for checks?

Set up your checks in the printer.
Click Yes to print a check displaying Xs and 9s where data will display or click No if you do not want to test the alignment of data on checks. If you click Yes, the program prompts Did checks line up correctly?

Click Yes if alignment is correct or click No to reposition the checks and retest alignment.

For instructions about how to void these form alignment checks, see step 9.

The program prompts Enter starting check number.

Accept the displayed number or enter the first check number (15 alphanumeric characters maximum) for the batch. You cannot enter a check number that has been previously voided, used for a manual payment in the Vendor Payments (NC) program, or used in a batch for which you have not yet run the AP Payment Register (NCR) program.

The program prompts Enter check date.
Accept your login date or enter a different date. After the checks print, the program prompts Did checks print correctly?
Review the checks.
Click Yes if all checks printed correctly or click No if any of the checks did not print correctly.

If you click

Do this

Yes

If you clicked Yes for the Print line-up test checks? prompt, the program prompts Should any checks used for line-up test be voided?

Click Yes to void the checks or click No to not void any checks. If you click Yes, the program prompts Beginning check and Ending check.
Enter the numbers of the first and last checks that you need to void.
Click OK to confirm this action and exit the program, Modify to change the check numbers, or Cancel to exit the program without voiding these checks.

The program prompts Should any checks be voided?

Click Yes to void one or more check or click No to not void any checks. If you click Yes, the program prompts Beginning check and Ending check.
Enter the numbers of the first and last checks you want to void.
Click OK to confirm this action, Modify to change the check number range, or Cancel to exit the program without voiding these checks.

If you did not void all of the checks, the program prompts The following check range has been printed. Vendor [Vendor no], Check no [number], to Vendor [Vendor no], Check no [number]. Should they be voided also?

Click Yes to void the checks in this range or click No to exit without voiding these checks.

If you selected the Print non-negotiable voucher? field in the Payment Method Batch Maintenance (TAPMB) program, the program prompts Output device.

(Conditional) Accept the displayed output device or enter a different device on which you want to print non-negotiable copies of the checks you just printed. NON-NEGOTIABLE prints multiple times on each check.
Click Exit.