Background: Check Print
Use the Check Print (NCP) program to print and reprint a batch of checks or process alternate payments. See Road Map for work flow.
Before running this program, you must print the Cash Requirements Report for the batch in the Vendor Payments (NC) program. To initially print checks, the batch must have a C status. To reprint checks, the batch must have an F status.
This topic has these subtopics:
Check Format
Setup is required to print checks with a laser printer. See Check Printing Setup and Background: Laser Check Print for more information.
Alternatively, you can use pre-printed checks.
Pre-Printed Checks
This information prints on the voucher:
Vendor number
Invoice number
Reference
Invoice date
Invoice amount due
Invoice discount taken
Invoice payment amount
Total amount due
Total discount taken
Total payment amount
This information prints on preprinted checks:
Check date
Check amount
Check amount
Vendor name and address
Remit-to address attention line
Print One Check Per Invoice
When you select multiple invoices for one vendor in the Vendor Payments (NC) program, the system totals the amount so that the Check Print program can print one check. However, some vendors may request or require a separate check for each invoice because the issuing entity is a different department, account, or organization. To accommodate such vendors, select the Single invoice? field in the vendor's record in the Vendor Maintenance (VM) program.
Check Numbers
The program displays a default for the Enter starting check number field. The system increments the last check number used for the payment method batch you are processing and displays it as the default.
The program prints check numbers on non-negotiable copies when batch flag is set for preprinted checks.
You must run the AP Payment Register (NCR) program to update the last check number. If you have not run the register, the default will be a number that has already been used.
The Payment Method Batch Maintenance (TAPMB) program tracks the last number used.
Payment Notification
The program can email a notification to a vendor when an ACH payment is processed. See AP Payment Notification.
Voiding Checks
If you are using pre-numbered checks, you may have to void checks that did not print correctly. If you selected the Bank reconciliation system active? option in the System Options Maintenance (XM) program (Accounts Payable Options), these checks are voided for bank reconciliation purposes.
If you click No for the prompt Did checks print correctly?, then the program prompts Should any checks be voided? For example, if the printer jammed and all checks printed on top of each other, you can void that check. In other cases, you may need to void multiple checks in a batch.
You may also need to the check you used to test check line up. In this case, click Yes for the Print line-up test for checks? prompt and then click Yes for the Did checks print correctly? prompt. The program prompts Should any check used for line-up test be voided?
Positive Pay Export Files
The Format Mapping Maintenance (XMAP) program can be used to specify the format of the transmittal file format required by your bank so that a bank transmittal file is output when checks are processed.