Reprint Checks

Use the Check Print (NCP) program to print or reprint a batch of checks. See Check Printing Setup, Background and Road Map for more information.

The program displays for in-process batches of checks:

Field Name

Displays

Batch

The batch number

Curr

The currency for this batch

Cash org

The cash organization code

Cash acct no

The cash account number

Pmt batch

The description of the payment batch code (maintained in Payment Method Batch Maintenance - TAPMB)

User

The user that created the batch

Date/time

The date and time the batch was entered

Payments selected

The total payments for the batch

Sts

The status of the batch:

Status

Description

C

The Cash Requirements Report printed; this batch is ready for check printing.

F

This batch of checks printed; this batch is ready to be updated with the AP Payment Register (NCR) program.

R

At least one check printed; you cannot maintain this batch with the Vendor Payments (NC) program.

Description

Description of the status code

  1. When you select a batch that has been printed, the program prompts:

To

Do This

Reprint all checks

Click All.

Reprint voided checks (if there were blank checks in the batch)

Click Voided. Look ahead to step 6.

Reprint one check

Click Single. The program prompts for the check number to reprint. Look ahead to step 6.

Reprint voided checks

Click Reprint.

Return to the previous screen

Click Cancel.

  1. (Conditional) The program prompts Should the checks already printed be marked void?
    Click Yes to mark the checks already printed void or click No to not mark these checks void. Look ahead to  step 6.

  1. (Conditional) The program prompts Should all checks be reprinted?
    Click Yes to reprint all checks or click No to reprint some of the checks.

  2. (Conditional) If you click No, the program prompts Enter vendor number to start reprint.

  3. Set your options:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Sort tab to set sort order.

    3. Click the Program tab to set this program specific option:

Field Name

Type / Max Length

Action / Description

Print zero balance checks?

Optional

Select if you want to print checks that have a balance of zero or leave blank if you do not.

If you do not select this option, the program sets the check number to NOT WRITTEN so that you know for future reference that you did not print a check.

If you do not select this option, the Check Print program sets the batch status to F. You can then run the AP Payment Register (NCR) for the batch.

  1. Choose the appropriate options:

To

Do This

Print the checks

Click Print. The program prompts: Reset check date?

Click Yes if to change the date that is printed on checks or click No to use the original check date.

Save these options for future use

Click Save.

Exit the program

Click Exit.

When you click Print, the program prompts Print line-up test for checks?

  1. Set up your checks in the printer.

  2. Click Yes to print a check displaying Xs and 9s where data will display or click No if you do not want to test the alignment of data on checks. If you click Yes, the program prompts Did checks line up correctly?

Click Yes if alignment is correct or click No to reposition the checks and retest alignment.

For instructions about how to void these form alignment checks, see step 13.

The program prompts Enter starting check number.

  1. Enter the first check number (15 alphanumeric characters maximum) for the batch. You cannot enter a check number that has been previously voided or that has been already used for a manual payment in the Vendor Payments (NC) program. The program prompts Enter check date.

  2. Accept the login date or enter a different date. The checks print and the program prompts Did checks print correctly?

  3. Review the checks.

  4. Click Yes if all checks printed correctly or click No if any of the checks did not print correctly.

If you click

Do this

Yes

If you clicked Yes for the Print line-up test checks? prompt, the program prompts Should any checks used for line-up test be voided?

  1. Click Yes to void the checks or click No to exit the program without voiding any checks. If you click Yes, the program prompts Beginning check and Ending check.

  2. Enter the numbers of the first and last checks that you need to void.

  3. Click OK to confirm this action and exit the program, Modify to change the check numbers, or Cancel to exit the program without voiding these checks.

No

The program prompts Should any checks be voided?

  1. Click Yes to void one or more check or click No to exit the program without voiding any checks. If you click Yes, the program prompts Beginning check and Ending check.

  2. Enter the numbers of the first and last checks you want to void.

  3. Click OK to confirm this action, Modify to change the check numbers, or Cancel to exit the program without voiding these checks.

If you do not void all of the checks, the program prompts The following check range has been printed. vendor [Vendor no], check no [number], to vendor [Vendor no], check no [number]. Should they be voided also?

  1. Click Yes to void the checks in this range or click No to exit without voiding these checks.

If you selected the Print non-negotiable voucher? field in the Payment Method Batch Maintenance (TAPMB) program, the program prompts Output device.

  1. (Conditional) Accept the displayed output device or enter a different device on which you want to print non-negotiable copies of the checks you just printed. "NON-NEGOTIABLE" prints multiple times on each check.

  2. Click Exit.