Change a Period-Ending Date

Use the Accounting Period Maintenance (GDM) program to add and change the period-ending dates for accounting periods and years. See Background and Road Map for more information.

Note
Only one person can run this program at a time. You cannot run this program if another user is running the GL Recalculation (GLR) or GL Period-End Closing (GME) program.

The program displays these fields:

Field Name	Displays
GL accounting year	Years that have been set up
Status	CLOSED: All periods in this year are closed

Select the year you want to change and click Select. The program displays the ending date, status, and period descriptions for each period of the year. The program displays 12 or 13 periods, depending on the number of accounting periods set up in your system.
Click Modify.
Select a different ending date for a period.

Note
You can change the ending date only for an open period. The program displays CLOSED to the right of periods that are closed.

If you selected the 13th period adjustment only? option in the System Options Maintenance (XM) program (General Ledger Options), select an ending date that is one or more days after the ending date for period 12.
Choose the appropriate options:

To	Do This
Change a field	Click Modify.
Delete this year	Click Delete. See Delete. Note You cannot delete a year that has open periods or history.
Exit without changing period ending dates	Click Cancel.
Enter or change notes	Click Notes. See Enter Notes or Change Notes.
Accept the data	Click OK.

When you make a change and click OK, the program displays the message GL recalculation will be performed now.

Click OK to acknowledge. The program regroups transactions to the new periods and recalculates the net change for the GL accounts.
Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another year	Click Add.
Delete the selected year	Click Delete. See Delete. Note You cannot delete a year that has open periods or history.
Copy the selected year	Click Copy. See Copy.
Display the selected year	Click Select.
Print the year listing	Click Print. See Print.
Exit the program	Click Exit.