Add a Shift

Use the Shift Codes Maintenance (LLZ) program to add or change, copy, and delete labor shift records. A 24-hour clock is used. See Background and Road Map for more information.

Existing shifts are displayed:

Field Name

Displays

Shf

The one-character identifier of the shift

Description

The description of the shift

Clk in after

The time after which employees can clock in for work

Shft start

The time the shift starts

Shft end

The time the shift ends

Start of lunch

The time the lunch period starts

End of lunch

The time the lunch period ends

Grace per

The number of minutes that an employee can clock in late or clock out early

Overtime after

The point at which hours worked become overtime: after 8hrs/day, after 10hrs/day or after 40hrs/week

  1. Choose the appropriate options:

To

Do This

Add a shift

Click Add. The program prompts Shift. Enter a unique one-character identifier for the shift.

Delete a shift

Highlight a shift and click Delete. See Delete.

Copy a shift

Highlight a shift and click Copy. See Copy.

Display a shift

Highlight a shift and click Select or double click the line.

Print the list of shifts

Click Print. See Print.

Exit the program

Click Exit.
  1. Enter data in these fields:

Field Name

Type / Max Length

Action / Description

Clock-in after

Optional
4 alphanumeric in the format HHMM

Enter the time after which employees can clock in for work.

Use a 24-hr clock, with 0000 as 12:00 AM midnight. For example, enter 0745 for 7:45 AM or 1300 for 1:00 PM. When you complete data entry, the program adds colon separators (:) and displays 07:45:00 or 13:00:00.

Shift start

Optional
4 alphanumeric in the format HHMM

Enter the time the work shift starts.

Use a 24-hr clock, with 0000 as 12:00 AM midnight. For example, enter 0800 for 8:00 AM or 1300 for 1:00 PM. When you complete data entry, the program adds colon separators (:) and displays 08:00:00 or 13:00:00.

Shift end

Optional
4 alphanumeric in the format HHMM

Enter the time the work shift ends.

Use a 24-hr clock, with 0000 as 12:00 AM midnight. For example, enter 1700 for 5:00 PM or 2130 for 9:30 PM. When you complete data entry, the program adds colon separators (:) and displays 17:00:00 or 21:30:00.

Start of lunch

Optional
4 alphanumeric in the format HHMM

Enter the time that this shift's lunch period starts based on a 24-hour clock, with 0000 as 12:00 AM (i.e., midnight). For example, enter 1300 for 1:00 PM.

End of lunch

Optional
4 alphanumeric in the format HHMM

Enter the time that this shift's lunch period ends based on a 24-hour clock, with 0000 as 12:00 AM (i.e., midnight). For example, enter 1330 for 1:30 PM.

Start of break 1

Optional
4 numeric in the format HHMM

Enter the time that this shift's first break starts based on a 24-hour clock, with 0000 as 12:00 AM (i.e., midnight). For example, enter 1515 for 3:15 PM.

End of break 1

Optional
4 numeric in the format HHMM

Enter the time that this shift's first break ends based on a 24-hour clock, with 0000 as 12:00 AM (i.e., midnight). For example, enter 1525 for 3:25 PM.

Start of break 2

Optional
4 numeric in the format HHMM

Enter the time that this shift's second break starts based on a 24-hour clock, with 0000 as 12:00 AM (i.e., midnight). For example, enter 0300 for 3:00 AM.

End of break 2

Optional
4 numeric in the format HHMM

Enter the time hat this shift's second break ends based on a 24-hour clock, with 0000 as 12:00 AM (i.e., midnight). For example, enter 0310 for 3:10 AM.

Grace period

Conditional
2 numeric

The number of minutes that an employee can clock in late or clock out early when the Jump to shift start/stop? option is selected in System Options Maintenance - Labor Options.

For example, assuming a shift start time of 7:00 and a grace period of 5 minutes, a 7:05 clock-in will be rolled back to 7:00. Similarly, if the shift ends at 17:00 and the user clocks out at 16:55, the clock out time will be "jumped" to 17:00.  

If early/late minutes exceed the grace period, the actual clock time is used.

Overtime after

Optional

Select:

  • E 8 hours a day if any time over 8 hours worked per day is considered overtime
    OR

  • T 10 hours a day if any time over 8 hours worked per day is considered overtime

  • F 40 hours a week if any time over 40 hours worked in a week is considered overtime

  1. Choose the appropriate options:

To

Do This

Change a field

Move the cursor to the field(s) and change as appropriate. Click Apply to accept changes.

Exit without adding/changing the shift record

Click Cancel.

Delete a saved record.

Click Delete.

Return to the list of shifts

Click OK.

Exit the program

Click Exit.