Enter a Substitute Component

When you click Substitute for a component in the Bill of Material Maintenance (MPS) program, you can define a substitute component.

  1. Click Add if substitute components already exist.

  2. Enter data in these fields:

Field Name

Type / Max Length

Action / Description

Sequence number

Required
2 alphanumeric

Accept the displayed sequence number or enter a different one.

Sub item no

Required
24 alphanumeric

Enter the number of a component or click the Lookup icon and use the standard lookup options to select the item from a list.

The substitute item cannot be a configured product, prompt, pseudo, phantom, family, configured product, or by-product item. The item you want to substitute also cannot be a configured product, prompt, pseudo, phantom, family, configured product, or by-product item.

Qty per substitute

Required
12 numeric in the format 9999999.99999

Enter the quantity of this substitute component required to replace build one parent item.

For example, you have a parent item that is a door and the component is a large-hinge where the quantity per assy is 3. A substitute for component large-hinge is to replace each large-hinge with 2 small-hinges. To produce one door you required a total of 6 small-hinges (3 large-hinges times 2 small-hinges that replace a large hinge). Therefore, you would enter 6 in the Qty per substitute field.

Preferred?

Optional

Select if you want to designate this component as the preferred substitute.

Effective date

Required
10 date

Select the date on which the component will be used for manufacturing orders, enter a date shortcut, or leave blank to use 01/01/1900.

Expiration date

Required
10 date

Select the date through which the component will be used for manufacturing orders, enter a date shortcut, or leave blank to use 12/31/9999.

Date revised

Optional
10 date

Accept the displayed date (your login date), select another date on which you revised this bill of material, or enter a date shortcut.

  1. Choose the appropriate options:

To

Do This

Change a field

Click Modify.

Exit without creating this substitute

Click Cancel.

Enter notes

Click Notes. See Enter Notes.

Change the Sequence number field

Click Change no.

Accept the data

Click OK. The program prompts Sequence number. Accept the next sequence number or clear the field to exit.

Note
You cannot delete a record until it has been saved; use Cancel.

  1. Choose the appropriate options:

To

Do This

Add another substitute

Click Add.

Delete the selected substitute

Click Delete. See Delete.

Copy the selected substitute

Click Copy. See Copy.

Display the selected substitute

Click Select.

Display substitutes from a specific substitute

Click Restart. The program prompts Sequence number. Enter the first sequence you want to display or leave blank to begin with the first sequence in the file.

Print the substitute item listing

Click Print. See Print.

Display the previous set of records in the file

Click Page up.

Display the next set of records in the file

Click Page down.

Exit the substitute list

Click Exit. See Enter Bill of Material Components.