Background: Packing Slip Print

Use the Packing Slip Print (OPAK) program to print or reprint a packing slip for a specific confirmed shipment. See Road Map for work flow.

This topic has these subtopics:

Print or Reprint Packing Slips

Certificate of Compliance

Process the Print Queue

Certificate of Origin

Comparison with Packing List Print (OPL)

Advanced Shipping Notice

Packing Slips

 

Print or Reprint Packing Slips

The Packing Slip Print program is designed to print packing slips for individual confirmed shipments or to reprint them.

Caution
Be sure to enter Selection options for a specific order number or range, transfer number or range, or click List to enter non-sequential order numbers. If you do not, you will reprint packing slips for all sales orders or transfers in the system.

The program outputs to the device that you select for the Output device run time option. The program does not check the customer document profile and output to the devices specified in it.

Process the Print Queue

If you set up the Document Output Parameters Maintenance (TDOC) program to queue new and/or changed documents, use the Packing List Print Queue (OPAKPM) program to process or maintain the queue. See Overview: Document Management System.

Comparison with Packing List Print (OPL)

The primary difference between Packing Slip Print and Packing List Print is a packing:

  • Slip lists only items in the current shipment.

  • List includes all lines on the sales order even though some are not in this shipment.

Packing Slips

The printed packing slip includes this information if data exists:

  • Branch address, phone number, and fax number or the sales branch's logo if you entered a file name in the Header image name field for this document in the Document Output Parameters Maintenance (TDOC) program.

  • Bill-to customer number, name, address, and contact details

  • Ship-to name, address, and contact details

  • Customer contact for this order, if one was entered or selected

  • Destination customer number and name

  • Special instructions, if any were entered

  • Page number

  • Order number

  • Shipment number

  • Order date

  • Ship date

  • Customer's PO number in barcode format if you selected PO for the Print barcode program option

  • Order number followed by the shipment number in barcode format if you selected SHP for the Print barcode program option

  • The order type (S/O or TRN), order number, and shipment number in barcode format if you selected DOC for the Print barcode program option

  • Packing slip no if one was entered and you selected SHP for the Print barcode program option

  • Customer PO number
    OR
    Reference if a transfer packing slip

  • Bill of lading number, if this shipment is on a bill of lading

  • Ship-to number

  • Ship via code

  • Ship via account number

  • Freight terms

  • FOB or Incoterms, if populated

  • Sales branch

  • Destination customer number and name

The program prints this information for each line if data exists:

  • Type B header notes

  • Type B line notes

  • Line number

  • Item number

  • Item description: If you selected a language other than yours in this customer's record in the Customer Maintenance (CM) program and you entered a description for the item ordered in that language in the Language Codes Maintenance (TLM) program, the description prints in the foreign language.

  • Sales unit of measure; stocking UOM if less than 1 sales UOM remain to be shipped (for example, 1 dozen ordered, but only 7 shipped in shipment 001; 5 stocking units shipped in shipment 002

  • Shipped/Shipping quantity: The Include in picking qty? program option controls what is printed. If you leave the option blank, the quantity shipped is printed in the Shipped column; if you select the option, the quantity shipped plus the quantity in picking is printed in the Shipping column.

  • List of serial or lot numbers if you selected A for the Print control numbers? program option

    OR

    The first control number and last control number in a range if you selected R for the Print control numbers? program option

  • Item weight (in the base weight UOM for the shipping branch) if you selected the Print item weight? program option: Qty shipped x Weight per UOM from the Weight per UOM field in the item's record in Branch Item Maintenance.

  • Country of origin (from Branch Item Maintenance) if different than the country to which the goods are being shipped

  • Customer item number, description, and engineering change level if you selected the Print customer's item number? program option, referenced this customer item number on the sales order, and these fields are entered in Customer Item Maintenance.

  • For a configured product, component item number, description, order code/bypass code, sales unit of measure, quantity shipped, control number, and component reference. Component link control (i.e., what caused the component selection if relevant) is also printed if appropriate.

  • Warranty expiration information if you selected the Print warranty date detail? program option, with the following conditions:

    • If the warranty date of the first control number found is greater or equal to the current date, then the warranty expiration date prints

    • If there is no warranty date, then the number of months the warranty will expire from the original shipment date prints

    • If the warranty date is less than the current date, no warranty information prints

  • Type P line notes

  • Type P header notes

  • Box number if there are multiple boxes for this shipment

  • Notes from Country Codes Maintenance

  • Repair harmonization information if a returned item is linked to a repair work order that is linked to a return material authorization (RMA).
    Example:
    Repair Harmonization code xxxxxxxxxxxxxx
    Original harmonization code xxxxxxxxxxxxxx

  • Tracking number

  • Freight amount if you selected the Print freight amount? program option

  • Miscellaneous charges if you selected the Print misc charges? program option

  • Total actual weight:

  • total actual weight if you entered the weight of each box in the Sales Shipment Confirmation (OC) or Secured Confirmation (SOC) program or if a bill of lading is associated with the packing slip

  • calculated total estimated shipping weight if you selected the Print item weight? program option or a space to write the total weight if you did not

  • weight is in the Base weight UOM specified for the shipping branch (maintained in Branch Maintenance)

Note
If you entered box weight and then selected the Print item weight? program option, the total will not equal the total weight of the line items.

  • Total boxes: Calculated if you entered boxes in Sales Shipment Confirmation (OC) or Secured Confirmation (SOC) or selected the Calculate boxes based on units per pack? option. If total boxes is not calculated, space is left to allow you to write the number. Total boxes is not printed if the packing slip is tied to a bill of lading.

Certificate of Compliance

If the Shipping cert reqd? field is selected in an item's record in the Enterprise Item Maintenance (IM) program, a certificate of compliance prints on a separate page and includes this information:

  • The title that you entered in the Description field for the message that you selected for the Certificate of compliance message program option

  • Bill-to name, number, address, and contact details

  • Page number

  • Order number

  • Shipment number

  • Order date

  • Ship date

  • Line number

  • Item number

  • Customer item number

  • Item description

  • Customer item description

  • Engineering drawing number if there is one in the Eng drawing no field in the item's record in the Branch Item Maintenance (IMB) program

  • Customer purchase order number

  • Quantity shipped

  • Serial number range or lot control number and quantity shipped

  • Text message selected for the Certificate of compliance message program option if you selected the Shipping cert reqd? field for this item in the Enterprise Item Maintenance (IM) program.

Certificate of Origin

If you selected the Print certificate of origin? Program option and order is going to a different country, a certificate of compliance prints on a separate page and includes this information:

  • Bill-to name, number, address, and contact details

  • Page number

  • Order number

  • Shipment number

  • Order date

  • Ship date

  • The message (set up in Document Message Maintenance) for message code ORIGINBEG

  • Item number

  • Item description

  • Country of origin

  • The message (set up in Document Message Maintenance) for message code ORIGINEND

Advanced Shipping Notice

You can use the Packing Slip Print program to export an Advanced Shipping Notice to your customers via EDI (Electronic Data Interchange). You need to set up these programs.

Setup

In the Document Output Parameters Maintenance (TDOC) program:

  1. Select the SLS ORDER PACKING document and click Select.

  2. Click Copies.

  3. Select an EDI device in the Output device field.

  4. Enter the path and file name of your output file in the File/Path name field; for example, C:\TEMP\ASNFILE.

  5. (Optional) Select Include EDI header/trailers? if header and trailer records are required in the output or leave blank to exclude them.

For customers to whom you want to export an Advanced Shipping Notice, you need to set up an copy in the Customer Document Profile Maintenance (CDM) program.

  1. Select the SLS ORDER PACKING document and click Select.

OR

Click Add and select SLS ORDER PACKING in the Document field.

  1. Select an EDI device in the Output device field.

  2. Enter the path and file name of your output file in the File/Path name field; this file can be the same one you entered in the Document Output Parameters Maintenance program or a different one.

  3. (Optional) Select Include EDI header/trailers? if header and trailer records are required in the output or leave blank to exclude them.

ASCII File Format

Packing Slip Print exports data in this ASCII file format.

Each HEADER can have one or more COMNTS statements and multiple FRGHT statements.

HEADER
ORDER
COMNTS
COMNTS
FRGHT
FRGHT
FRGHT

Each HEADER can have multiple LINE statements. Each LINE statement can have multiple comments. For example, this order has four lines, two of which have comments.

LINE
COMNTS
LINE
LINE
COMNTS
COMNTS
LINE

Use the Data Dictionary Inquiry (DFQ) program to list the variables included in the file, their position, and length. Enter the data file name for each statement to list this information.

Statement Type

Data File Name

HEADER

O2SH

SHIPTO/BILLTO

O2SA

COMNTS

O2SC

ORDER

O2SO

FRGHT

O2SF

LINE

O2SL

 

The program retrieves this data from the shipping files.

Note
The BOL number is the sales order number if you did not create a bill of lading. Some fields may be blank.

Statement type

Variables

HEADER

HEADER, BOL number, Order number, Customer number, Cust PO number, Ship date, Carrier, Freight terms, Pickup date

SHIPTO/BILLTO

SHIPTO/BILLTO,  BOL number, Order number, Customer name, Address, Shipment number

COMNTS

COMNTS,  BOL number, Order number, Notes

ORDER

ORDER, BOL number, Order number, Cust PO number

FRGHT

FRGHT, BOL number, Shipment number

If you select the Summarize freight record for EDI file? program option, Number of boxes, Total weight

If you did not select that option, Tracking number, Box weight, and Ship via

LINE

LINE, BOL number, Order number, Line number, Item number, Quantity shipped, Sales unit of measure, Quantity ordered, Weight per UOM, Unit price