Print or Reprint a Purchase Order

Use the PO Print (VOP) program to print or reprint a purchase order. See Background and Road Map for more information.

Caution
To avoid printing every purchase order in your system, be sure to enter Selection option or click List.

  1. Set your options:

    1. Click the Runtime tab to set runtime options. See Set Options for Reports and Inquiries for more information.

    2. Click the Selection tab to enter a PO number or range, or click List to enter a list POs that are not sequentially numbered. See Create List of Purchase Orders.

    3. Click the Program tab to set these program specific options:

Field Name

Type / Max Length

Action / Description

Include history?

Optional

Select if you want to print a purchase order that has been closed and moved to history with the PO-Receiver Archive (VEX) program or leave blank if you do not.

Print sales tax licenses on PO?

 

Select

To

1

Print sales tax license

2

Print sales tax license 2

N

Print neither sales tax licenses

B

Print both sales tax license 1 and 2

Note
In PO Maintenance (VOE), the sales tax license 1 and 2 field may have a different label based on the Sales tax license desc 1 and 2 option in System Options Maintenance - Enterprise Options (XM).

Exclude closed PO lines?

Optional

Select to not print closed PO lines or leave blank to print all PO lines.

Exclude voided PO lines?

Optional

Select to not print voided PO lines or leave blank to print all PO lines on the order.

Print engineering drawing number on PO?

Optional

Select

To

I

Print the engineering drawing number based on the item (i.e., from Branch Item Maintenance)

L

Print the engineering drawing number specified on the PO line

N

Do not print the engineering drawing number

Print surcharge detail?

Optional

Select to print the surcharge description, amount per unit, and extended amount or leave blank to not print them.

Print GL account information?

Optional

Select to print the GL organization and account number or leave blank to not print them.

Print compliant manufacturers?

Optional

Select

To

Y

print compliant manufacturers with item number and reference

N

omit compliant manufacturers

M

print only if the item is on the purchase order line

Certificate of compliance message

Optional

Select the text message (maintained in Document Message Maintenance) you want to print for items for which the Shipping cert reqd? field is selected in Enterprise Item Maintenance (IM).

Print demand order information?

Optional

Select to print the demand order number for this purchase order or leave blank to omit it.

Print signature line at bottom of PO?

Optional

Select to print lines below Buyer and Approval for the buyer and approver to sign their names or leave blank to omit both signature lines.

Output for EPI import?

Optional

Select to create an output a file that can be used to import sales orders by the Order Import (EPI) program, or leave blank to create an output file suitable for standard EDI mapping software (see Background).

Print UOM description?

Optional

Select to print the unit of measure description for each item, or leave blank to not print the description.

Print vendor item number?

Optional

Select

To

Y

print the vendor's item number

N

omit the vendor's item number

M

print only if print if no manufacturing item number exists

Print P=Promised or W=Wanted

Optional

Select W to print the date wanted; select P to print the date promised or leave blank to print neither.

Suppress print of ECL

Optional

Select if you do not want to print the item's ECL

    1.  Click the Program2 tab to set this program specific option:

Field Name

Type / Max Length

Action / Description

Description to print for outside service

Optional

Select the description you want to print:

  • O Operation description

  • I Item description

  • B Both descriptions

Note
This option applies only to outside service (order type VOS) purchase orders.

  1. Choose the appropriate options:

To

Do This

View the document on the screen

Click View. See Background for a list of what prints.

Print the selected purchase order

Click Print. See Background for a list of what prints.

Note
The purchase order prints immediately if the option Allow device override? in Date-Output Device Maintenance (ZE) is not selected.

If this option is selected, the program prompts Output device. Accept the default device that displays, which is specified in Date-Output Device Maintenance (ZE), or enter the name of a different device.

Save these options for future use

Click Save.

Refresh current selections

Click Refresh to display descriptions of changed branch or date shortcut selections.

Enter a list of POs that are not sequentially numbered

Click List. See Create List of Purchase Orders.

Exit the program

Click Exit.

If the program prompts All purchase orders will be printed, continue?, you did not enter selection options or a list.

  1. (Conditional) Click Yes only if you want to reprint every PO entered on your system or click No to select one or more to print.