Select Invoices for Payment or Adjustment

When you click Invoice Selection in the Cash Receipts Entry (RCE) program or in AR Adjustments Entry you selected the Default to invoice lookup? Program option and this is a new adjustment for the customer or you clicked Lookup, the invoice selection screen is displayed:

Field Name	Displays
Customer	The customer number followed by the customer name
In Cash Receipts Entry (RCE):
Payment/credits	The payment amount that you entered
Total applied	The running total of the amount applied
Payment/ref	The check number or payment reference that you entered
Balance	The current balance: Payment - Total applied
In AR Adjustments Entry (RB):
Total adjustments	The running total of the adjustments entered

The program displays a list of invoices for the customer:

Field Name	Displays
Pay/Sel	A check mark indicates the invoice is selected Note The column heading is Pay when you are selecting invoices to pay in RCE; the column heading is Sel when you are making adjustments
Invoice	The invoice number followed by its transaction type
Tr	The invoice transaction code: The payment type: CA: Credit adjustment CM: Credit memo DA: Debit adjustment DM: Debit memo PY: Payment (if an on-account or miscellaneous cash receipt)
Order	The sales order and shipment number associated with this invoice
Inv date	The date the transaction was entered
Due date	The date the invoice is due
Invoice amount	The amount invoiced
Applied	The amount applied to the invoice (not displayed in summary mode)
Balance	The current invoice balance
Type	The payment type: CA: Credit adjustment CM: Credit memo DA: Debit adjustment DM: Debit memo PY: Payment WO: Write-off **: More than one transaction applies
Discount	The eligible discount amount based on terms After the line is selected, the actual discount amount is applied.
Disc date	The date by which the customer must pay in order to be eligible for a discount
Disp	Selected: This invoice is disputed Blank: This invoice is not disputed
AR org	The GL organization associated with the invoice
Cust PO number	The customer's purchase order number
Sold-to customer	The customer that placed the order associated with the invoice

Choose the appropriate options:

To	Do This
Review your options for this program	Click Prog opts. See Set Options for the Cash Receipts Lookup.
Select or de-select an invoice for payment	Highlight the line and click Select or double click the line.
Go to a related program	Highlight the line and click Jump. See Jump.
Display an invoice and/or mark it disputed	Highlight the line and click Invoice. See Mark an Invoice Disputed. Click OK to return this program.
Display transactions on an invoice	Highlight the line and click Detail. See Display Invoice Transactions.
Display details of payments that are pending for an invoice	Highlight the line and click Pending. See Display Pending AR Transactions. Click OK to return this program.
Display the customer's past payment performance	Click Pmt history. See Display Customer Payment Performance. Click OK to return this program.
Change the payment amount, discount amount or reference	Highlight the line and click Modify. You can change the Payment amount, Discount amount, and Reference fields; the invoice balance, potential discount and terms dates are displayed for reference. Choose the appropriate options: Click Cancel to exit without changing the payment information. Enter the correct data and click Apply to recalculate the invoice balance using the payment you entered. Click OK to accept the data. Note If the Cash receipts warning message active? system option (maintained in System Options Maintenance - Accounts Receivable Options) is selected and the invoice balance is lower than or equal to the write-off limit, a message alerting you to the fact is displayed.
Apply an adjustment to a transaction	Highlight the line and click Adjust. See Apply an Adjustment or Write-Off to an Invoice. This button displays when invoice selection is run from Cash Receipts Entry (RCE).
Move an invoice balance to a different account receivable account	Highlight the line and click Transfer. See Transfer an Invoice Balance to Another AR Account. This button displays when invoice selection is run from AR Adjustments Entry (RB).
Issue a payment for a credit balance	Highlight the line and click Refund in AP. See Create an AP Invoice to Refund a Credit Balance. This button displays when invoice selection is run from AR Adjustments Entry (RB) and the customer has a credit balance.
Exit invoice selection	Click OK. See Enter Customer Payments or AR Adjustments Entry.