Background: Department Codes Maintenance
Use the Department Codes Maintenance (TDP) program to add, change, copy, and delete codes that you can use as criteria for posting transactions to the general ledger. See Road Map for work flow.
This topic has these subtopics:
Assign Departments
A department type is associated with each department you create: S for sales and M for manufacturing. Sales departments are referenced in customer and sales order processing programs; manufacturing departments are used in routings, work centers, and employee records. Examples:
- You can assign a sales type department number to a customer in the Customer Maintenance (CM) program; it can be overridden in the Sales Order Maintenance (OE), EDI/Sales Quote Maintenance (QOE), and One-Step Invoice Entry (RE) programs.
- You can assign a manufacturing department to a work center by selecting one in the Dept number field in the Work Center Maintenance (WCM) program. However, you can override this default for a specific operation in Routing Maintenance (RTM) program. Similarly, you can assign an employee to a department by selecting one in the Employee dept field in the employee's record in the Employee Maintenance (LSA) program. When you enter reported hours, you can select a different department for the employee in the Labor Entry (LLE) program.
The codes you set up in this program appear on a drop-down list for the Dept number field. The list includes either S or M department types based on whether the program is a sales type program or a labor/manufacturing type program. If you wish to use the same department numbers in sales and manufacturing, you must create two department entries: one with type S and one with type M.
Uses
Before you set up department codes, you should consider how they can be used.
General Ledger Posting
If you use department codes as a posting criterion in the Posting Criteria Maintenance (XPC) program, you can post to a different account for each code.
You can use S (sales) department
codes for these postings (RCJ, RR, SRJ):
A/R, CASH DISC, COGS-LABR,
COGS-MATL, COGS-OS, COGS-OVHD, COMM ACCRU, COMM EXP, FREIGHT, IN TRANSIT,
INVENTORY, MISC REV, MRB, REVENUE, RMA RETURN, SALES TAX1 - 10,
SURCHARGES, TRADE DISC.
You can use M (manufacturing)
department codes for these postings (LPR, WIPR):
LABOR ADJ, LABOR BURD, LABOR-HOL,
LABOR-INDR, LABOR-PREM, LABOR-REWK, LABOR-SICK, LABOR-VAC, LABR BURAJ,
LBR EFFVAR, LBR RT VAR, LBR SCRAP, LBR_ACCDBL, LBR-ACCHOL, LBR-ACCOVT,
LBR-ACCPAY, LBR-ACCSIC, LBR-ACCVAC, LBR-BRDAPP, LBR-CONPAY, WIP
LABOR, WIP MATL
Sort and Selection Options
The Manufacturing Order Picking Selection (MSS) displays the department that performs the first operation. You can sort manufacturing orders by this field.
Some inquiry and report programs allow you to sort and subtotal data by department code. Often you can limit the data displayed in an inquiry or included in a report by selecting a single department code or range of codes. Some programs that offer these options are: Order Expedite Report (OXR), Manufacturing Order Dispatch Listing (MDL), Customer Listing (CL), Daily Production Report (LPD), Labor Efficiency Report (MLP), and WIP Labor Report (WLR). OXR and CL department selection includes sales type departments; manufacturing type departments are used in MDL, LPD, MLP & WLR.