Enter an Override Authorization

Use the Employee Override Authorization (LOA) program to override an employee's shift record for a single day. See Background and Road Map for more information.

If you accessed this program by clicking the Emp ovrd button in the Employee Maintenance (LSA) program, skip step 1.

Enter an employee number or click the Lookup icon and use the standard lookup options to select the employee from a list.

Override entries for the employee are listed:

Field Name	Displays
Override dt	The date the override was entered
Shf	The one-character identifier of the shift
Clk in after	The time after which employees can clock in for work
Shft start	The time the shift starts
Shft end	The time the shift ends
Start of lunch	The time the lunch period starts
End of lunch	The time the lunch period ends
Grace per	The number of minutes that an employee can clock in late or clock out early

Choose the appropriate options:

To	Do This
Override an employees regular shift parameters	Click Add.
Delete an override record	Highlight the line and click Delete. See Delete.
Copy an override record	Highlight the line and click Copy. See Copy.
Display or change n override record	Highlight the line and Select or double click the line.
Print the list override records	Click Print. See Print.
Exit the program	Click Exit.

Enter or change data in these fields:

Field Name	Type / Max Length	Action / Description
Employee number	Display only	The employee number you specified
Override date	Required 10 date	Accept your login date, select a different date, or enter a date shortcut.
Authorized by	Optional 30 alphanumeric	Enter the name of the person authorizing the shift override.
Clock-in after	Display only	The employee's shift from Employee Maintenance.
Clock-in after	Optional 4 alphanumeric in the format: HHMM	Accept or change the time after which the employee can clock in for work. Use a 24-hr clock, with 0000 as 12:00 AM midnight. For example, enter 0745 for 7:45 AM or 1300 for 1:00 PM. When you complete data entry, the program adds colon separators (:) and displays 07:45:00 or 13:00:00.
Shift start	Optional 4 alphanumeric in the format: HHMM	Accept or change the time the work shift starts. Use a 24-hr clock, with 0000 as 12:00 AM midnight. For example, enter 0800 for 8:00 AM or 1300 for 1:00 PM. When you complete data entry, the program adds colon separators (:) and displays 08:00:00 or 13:00:00.
Shift end	Optional 4 alphanumeric in the format: HHMM	Accept or change the time the work shift ends. Use a 24-hr clock, with 0000 as 12:00 AM midnight. For example, enter 1700 for 5:00 PM or 2130 for 9:30 PM. When you complete data entry, the program adds colon separators (:) and displays 17:00:00 or 21:30:00.
Start of lunch	Optional 4 numeric in the format HHMM	Accept the displayed default (from the employee's record in the Employee Maintenance), enter a different lunch start time, or clear the field and leave blank to use the lunch period associated with the employee’s shift in the hours calculation. Use a 24-hr clock, with 0000 as 12:00 AM midnight. For example, enter 1130 for 11:30 AM or 1300 for 1:00 PM. When you complete data entry, the program adds colon separators (:) and displays 11:30:00 or 13:00:00.
End of lunch	Optional 4 numeric in the format HHMM	Accept the displayed default (from the employee's record in the Employee Maintenance) or enter a different lunch end time.
Start of break 1	Optional 4 numeric in the format HHMM	Accept the displayed default (from the employee's record in the Employee Maintenance), enter a different start time for the employee's first break, or clear the field and leave blank to use the break period associated with the employee’s shift in the hours calculation. Use a 24-hr clock, with 0000 as 12:00 AM midnight. For example, enter 1130 for 11:30 AM or 1300 for 1:00 PM. When you complete data entry, the program adds colon separators (:) and displays 11:30:00 or 13:00:00.
End of break 1	Optional 4 numeric in the format HHMM	Accept the displayed default (from the employee's record in the Employee Maintenance) or enter a different end time for the first break.
Start of break 2	Optional 4 numeric in the format HHMM	Accept the displayed default (from the employee's record in the Employee Maintenance), enter a different start time for the employee's second break, or clear the field and leave blank to use the break period associated with the employee’s shift in the hours calculation. Use a 24-hr clock, with 0000 as 12:00 AM midnight. For example, enter 1130 for 11:30 AM or 1300 for 1:00 PM. When you complete data entry, the program adds colon separators (:) and displays 11:30:00 or 13:00:00.
End of break 2	Optional 4 numeric in the format HHMM	Accept the displayed default (from the employee's record in the Employee Maintenance) or enter a different end time for the second break.
Grace period	Conditional 2 numeric	The number of minutes that an employee can clock in late or clock out early when the Jump to shift start/stop? option is selected in System Options Maintenance - Labor Options. For example, assuming a shift start time of 7:00 and a grace period of 5 minutes, a 7:05 clock-in will be rolled back to 7:00. Similarly, if the shift ends at 17:00 and the user clocks out at 16:55, the clock out time will be "jumped" to 17:00. If early/late minutes exceed the grace period, the actual clock time is used.

Choose the appropriate options:

To	Do This
Change a field	Move the cursor to the field and make changes. Click Apply to accept the changes or click Cancel to reject the changes.
Exit without changing this shift record	Click Cancel. The program prompts Override date. Select another date or leave blank to exit.
Accept the data	Click OK. If this is a new record, the program prompts for another entry. Clear the field to return to the list of override authorizations.
Exit the program	Click Exit.