Enter a Customer Deposit

When you click Cust deposit in the Cash Receipts Entry (RCE) program, the program displays this information for the selected transaction:

Deposit number
Customer number
Payment/Ref number
Payment method
Misc cash receipt
Type of application
Payment balance

Any previously entered distribution details are listed:

Field Name	Displays
Type of application	The type of application selected when the transaction was entered
Seq	The sequence number of the distribution line
Cust deposit number	The customer deposit number specified when the transaction was entered
Reference	The reference entered with the transaction
GL org	The general ledger organization
GL acct no	The general ledger account number
Account description	The description of the GL account
Amount	The amount of the transaction

Enter or change distribution information:

Field Name	Type / Max Length	Action / Description
Sequence number	Required 2 numeric	Accept the displayed sequence number.
Distribution code	Optional 10 alphanumeric	Select a code to categorize this transaction.
Cust deposit no	Required 12 alphanumeric	Enter # to have the system assign a deposit number or enter a unique identifier for the deposit number.
Amount	Required 14 numeric in the format 999999999999.99	Accept the amount you entered in the Payment amount field or enter a different amount (if you want to distribute the deposit to more than one sequence). For example, if this an electronic funds transfer for which you have to pay a processing fee, enter the deposit amount: Payment amount - Processing fee. After you complete this entry, click GL and enter the processing fee.
Reference	Optional 25 alphanumeric	Accept the displayed reference which is the Payment/Ref no or enter a different reference for this transaction.
GL org code	Required 2 alphanumeric	Leave blank to use the organization for the posting criteria set up in the Posting Criteria Maintenance (XPC) program or select the code for the cash organization under which the money is to be deposited.
GL account no	Required 10 alphanumeric	Leave blank to use the posting criteria set up in the Posting Criteria Maintenance (XPC) program, enter the GL account number for this deposit, or click the Lookup icon and use the standard lookup options to select the account from a list.

Choose the appropriate options:

To	Do This
Change a field	Move the cursor to the field, make changes and click Apply.
Exit without making changes	Click Cancel.
Change the Sequence number field	Click Change no.
Accept the data and exit	Click OK. If you did not distribute the entire amount, the program prompts Sequence number. Enter another sequence number or leave blank to exit.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another sequence	Click Add.
Delete the selected sequence	Click Delete. See Delete.
Copy the selected sequence	Click Copy. See Copy.
Display the selected sequence	Click Select.
Display sequences from a specific sequence	Click Restart. The program prompts Sequence number. Enter the first sequence you want to display, or leave the fields blank to begin with the first sequence in the file.
Print the sequence listing	Click Print. See Print.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Exit sequences	Click Exit.

Choose the appropriate options when you click Exit:

To	Do This
Change a field	Click Modify.
Delete this record	Click Delete. See Delete.
Exit without updating the record	Click Cancel.
Record this payment as a customer deposit	Click Cust deposit.
Apply this payment on account for the customer	Click On-account. See Place a Payment On-Account.
Automatically apply the payment to the oldest (earliest) invoice(s)	Click Auto apply.
Enter an invoice and distributions manually	Click Applications. See Enter an Invoice for a Cash Receipt.
Select invoices for cash application or adjustments	Click Invoice selection. See Apply Payments to Invoices or Apply an Adjustment or Write-Off to an Invoice.
Distribute cash to a specific account	Click GL. See Distribute Cash to a Specific Account.
Enter a debit memo for a credit to be taken	Click DR memos. See Create a Debit Memo for a Credit Taken
Accept the data and exit	Click OK. The program prompts Customer number, Payment/Ref no, Payment method, and Misc cash receipt? Enter another customer or leave blank to exit. If the program displays the message Payment balance is [amount] ...Distribute the rest? See Distribute the Payment.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another payment	Click Add.
Delete the selected payment	Click Delete. See Delete.
Copy the selected payment	Click Copy. See Copy.
Display the selected payment	Click Select.
Display payments from a specific payment	Click Restart. The program prompts Customer number, Payment/Ref no, Payment method and Misc cash receipt?. Enter the first customer number you want to display or leave these fields blank to begin with the customer in the file.
Print the payment listing	Click Print. See Print.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Exit payments	Click Exit.

Click Register to print the Cash Receipts Register or choose the appropriate options after you click Exit:

Note
You must run the Cash Receipts Register before you can use the Sales Order Maintenance (OE) or Sales Shipment Confirmation (OC) program to apply the deposit to a customer sales order or shipment.

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