Place a Payment On-Account

Use the Cash Receipts Entry (RCE) program to place a payment on-account. When On-account is selected the unapplied portion of the payment is the default for the on-account payment amount for invoice ON-ACCOUNT01. You can override the payment amount and add multiple on-account entries with different references. ON-ACCOUNTnn entries during deposit entry can range from 01 to 99. ON-ACCTnnnnn invoice numbers are generated in sequence based on prior entries completed. See Background and Road Map for more information.

Note
If you clicked Applications, see Enter an Invoice for a Cash Receipt.

Click On-account.

The program records the payment as a deposit on file and displays these fields:

Field Name	Displays
Invoice no	ON-ACCOUNTnn:This is an on-account payment
Type	PY: Payment
Payment amount	The unapplied payment amount is the default. It can be modified to allow multiple on-account payments for a single deposit. Numbers are sequentially assigned with the ON-ACCOUNT invoice number starting at 01. If you enter 01 then 03, it will be updated as 01 and 02.
Reference	The Payment/Ref number you entered

(Optional) Click Select to enter a discount amount and/or select an Adj/Distribution code.
1. Click Modify.
2. Enter data in these fields:

Field Name	Type / Max Length	Action / Description
Payment amount	Required 14 numeric in the format 999999999999.99	Accept the displayed amount or enter a different amount.
Discount amount	Optional 14 numeric in the format 999999999999.99	Accept .00 or enter a discount amount.
Reference	Required 30 alphanumeric	Accept the check number or enter a different reference.
Adj/Distribution code	Optional 10 alphanumeric	Select a code to categorize this transaction.

1. Choose the appropriate options:

To	Do This
Change a field	Click Modify.
Delete this record	Click Delete. See Delete.
Exit without updating the record	Click Cancel.
Accept the data and exit	Click OK.

Choose the appropriate options:

To	Do This
Apply the payment manually to an invoice	Click Add. See Enter an Invoice for a Cash Receipt.
Delete the selected payment	Click Delete. See Delete.
Copy the selected payment	Click Copy. See Copy.
Display the selected payment	Click Select.
Display invoices from a specific invoice	Click Restart. The program prompts Invoice number and Trans type. Enter the first invoice number you want to display or leave these fields blank to begin with the first invoice in the file.
Print the invoice listing	Click Print. See Print.
Display the previous set of invoices in the file	Click Page up.
Display the next set of invoices in the file	Click Page down.
Select invoices to pay	Click Invoice selection. See Apply Payments to Invoices.
Exit on-account payments	Click Exit.

Choose the appropriate options when you click Exit:

To	Do This
Change a field	Click Modify.
Delete this record	Click Delete. See Delete.
Exit without updating the record	Click Cancel.
Record this payment as a customer deposit	Click Cust deposit. See Enter a Customer Deposit.
Apply this payment on account for the customer	Click On-account.
Automatically apply the payment to the oldest (earliest) invoice(s)	Click Auto apply.
Enter an invoice and distributions manually	Click Applications. See Enter an Invoice for a Cash Receipt.
Select invoices from the AR Invoice Inquiry	Click Invoice selection. See Apply Payments to Invoices or Apply an Adjustment or Write-Off to an Invoice.
Distribute cash to a specific account	Click GL. See Distribute Cash to a Specific Account.
Enter a debit memo for a cash payment	Click DR memos. See Create a Debit Memo for a Credit Taken.
Accept the data and exit	Click OK. The program prompts Customer number, Paymnet/Ref no, Payment method, and Misc cash receipt? Enter another customer payment or leave blank to exit. If the program displays the message Payment balance is [amount] ...Distribute the rest?, see Distribute the Payment.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another payment	Click Add.
Delete the selected payment	Click Delete. See Delete.
Copy the selected payment	Click Copy. See Copy.
Display the selected payment	Click Select.
Display customers from a specific customer	Click Restart. The program prompts Customer number, Payment/Ref no, Payment method, and Misc cash receipt? Enter the first customer number you want to display or leave these fields blank to begin with the customer in the file.
Print the payment listing	Click Print. See Print.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Exit payments	Click Exit.

Click Register to print the Cash Receipts Register or choose the appropriate options after you click Exit:

To	Do This
Change a field	Click Modify.
Delete this batch	Click Delete. See Delete.
Exit without updating the record	Click Cancel.
Print the Cash Receipts Register for this batch	Click Register.
Display the payments for this batch	Click Payments.
Exit this batch	Click OK.

Choose the appropriate options when you click OK or Cancel:

To	Do This
Add another deposit	Click Add.
Delete the selected deposit	Click Delete. See Delete.
Copy the selected deposit	Click Copy. See Copy.
Display the selected deposit	Click Select.
Display deposits from a specific deposit	Click Restart. The program prompts Deposit number. Enter the first deposit you want to display or leave blank to begin with the first deposit in the file.
Print the deposit listing	Click Print. See Print.
Display the previous set of records in the file	Click Page up.
Display the next set of records in the file	Click Page down.
Set your options for this program	Click Prog opts. See Set Cash Receipts Entry Options.
Exit the program	Click Exit.