Enter a Bill of Material

Use the Bill of Material Maintenance (MPS) program to enter or change, copy, and delete a bill of material for standard and phantom items. See Background and Road Map for more information.

Enter the number of the parent item or click the Lookup icon and use the standard lookup options to select the parent item number from a list. The lookup displays bills of material that are currently on file. To switch to a lookup by item number, click the By item button in the lookup display.

The description of the selected parent item number, item type description, stocking unit of measure, item status, current ECL, make/buy/kit and bypass code are displayed.

Existing ECLs are listed:

Field Name	Displays
ECL	The engineering change level
Curr	* (asterisk) indicates the current ECL
Eng drawing no	The engineering drawing number
Date entered	The date the bill was entered
Type	The item type code based on the component's order and bypass codes; see Item Types
Approval status	Whether or not the bill is approved
Date/time stamp	The last date and time the bill was changed

Choose the appropriate options:

To	Do This
Add an ECL	Click Add. Enter the ECL (up to 4 characters) you want to create and click OK. See step 3.
Delete an ECL	Highlight the ECL you want to delete and click Delete. See Delete.
Change an ECL	Highlight the ECL you want to change and click Select or double click the line. See step 3.
Print the list of ECLs	Click Print. See Print.
Copy an ECL	Highlight the ECL you want to copy and click Bill copy. See Copy a Bill of Material.
Specify a different parent item	Click OK. See step 1.
Exit the program	Click Exit.

Enter or change data in these fields:

Field Name	Type / Max Length	Action / Description
Parent item no	Display	The selected parent item number, item type, stocking unit of measure, item status, current ECL, make/buy/kit and bypass code
ECL	Display	The engineering change level of the bill of material being added or changed
Eng drawing no	Optional 20 alphanumeric	Accept the displayed default from the Eng drawing no field in the item's record in the Branch Item Maintenance (IMB) program or enter another drawing number.
Eng approved?	Display	A check mark indicates that the bill has been approved by the engineering department
Eng appr date	Display	The date this ECL was approved by the engineering department
QA approved?	Display	A check mark indicates that the bill has been approved by the quality assurance department
QA appr date	Display	The date this ECL was approved by the quality assurance department
Bill audited date	Optional 10 date	Select the date, or enter the date shortcut when this BOM was audited.
Bill auditor	Optional 30 alphanumeric	Enter the name of the person who audited this BOM.
Mfg approved?	Display	A check mark indicates that the bill has been approved by the manufacturing department
Mfg appr date	Display	The date this ECL was approved by the manufacturing department
Last ECO	Display only	The last ECO number that updated this bill of material's engineering change level. The field displays if you use ECO Maintenance to manage bill of material changes.

Choose the appropriate options:

To	Do This
Delete the displayed bill of material	Click Delete. See Delete.
Enter notes for this ECL	Click Notes. See Enter Notes.
Enter data in custom fields your company uses	Click User. See Enter Data in User Fields or Shadow File Fields. This button displays only if you have set up user fields for this program in the User Fields Maintenance (XMO) program.
Display changes made to the bill header	Click Audit. See Display an Audit Trail. Click Exit to return to this program. This button displays only if the Product Structure Header (M1H) file audit trail is active.
Add or display components of this BOM	Click Component. See Add a Component to a Bill of Material.
Copy this bill of material to a new item or ECL	Click Bill copy. See Copy a Bill of Material. This button displays only if the bill has components.
Display approval status for this BOM	Click Approvals. See Display Bill of Material Approval Status. Click OK to return to this program. This button displays only if this bill requires approvals.
Display changes made to the component list	Click BOM Audit. See Display an Audit Trail. Click OK to return to this program. This button displays only if the M1 file audit trail is active. This feature allows review of all maintenance to any bill of material component, even when the component item has been deleted from the bill of material. If you want to check the audit trail for an existing component, click Components, select the component and then click the Audit button.
Display the current routing for this parent	Click Routing. See Display the Routing for an Item. Click OK to return to this program. This button displays only if the parent item has a routing set up in the Routing Maintenance (RTM) program.
Display the last engineering change order	Click ECO Inq. See Enter an Engineering Change Order for fields displayed. This button displays only if there is an applicable engineering change order.
Specify a different ECL	Click OK. See step 2.
Exit the program	Click Exit.